Personal Assistant/Executive Assistant
Job in
Miami, Miami-Dade County, Florida, 33222, USA
Listed on 2026-05-11
Listing for:
EfficientAide
Full Time
position Listed on 2026-05-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
*
* Please note:
This position is not with Efficient Aide. It is a full-time, in-person opportunity with one of our clients located in Coral Gables, FL. The client's identity will remain confidential until the second interview stage.
Description
Personal / Executive Assistant
Location: Coral Gables, FL (Miracle Mile area)
Schedule: Full-Time | Hybrid | Monday-Friday, 9:00 AM - 6:00 PM (1-hour lunch)
Compensation: $60,000-$70,000 (based on experience)
Benefits: Comprehensive benefits package (details below)
About the Opportunity
A dynamic Founder & Managing Partner of a well-established South Florida law firm is seeking a highly organized, proactive, and energetic Personal / Executive Assistant. This role supports both professional and personal responsibilities and requires discretion, initiative, and a strong sense of ownership.
The firm operates in the trusts & estates and family law space, serving high-net-worth individuals and families throughout Florida. The environment is fast-paced, client-focused, and team-oriented, with a strong emphasis on excellence, culture, and long-term relationships.
This position is primarily in-person in Coral Gables (near Miracle Mile), with some hybrid flexibility.
Position Overview
This is a highly trusted role supporting the Founder in both business and personal capacities. The ideal candidate thrives in a fast-moving environment, anticipates needs before they arise, and executes with positivity and energy.
Key Responsibilities
Executive & Administrative Support
- Complex calendar management and scheduling
- Inbox management and email prioritization
- Event planning and preparation (professional and personal)
- Travel coordination (flights, accommodations, itineraries)
- Support in hiring processes (interview coordination, logistics)
- Coordinate with CEO and Office Manager on financial data entry
- Collaborate with COO on operational administrative tasks
- Mailing and correspondence management
- Coordinate birthday gifts and team celebrations
- Assist with firm events and annual retreat logistics
- Support initiatives that enhance office culture and team building
- Manage personal returns and errands
- Support family events and birthday party coordination
- Personal and professional drop-offs and pick-ups as needed
- Handle sensitive and confidential personal matters with discretion
- 2+ years of experience in an Executive Assistant, Personal Assistant, or similar support role
- Valid driver's license and reliable transportation
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Tech-savvy and comfortable with scheduling, email platforms, and administrative systems
- Discreet and trustworthy with confidential information
- Ability to multitask and prioritize in a fast-paced environment
- Comfortable working both independently and collaboratively
- Proactive - sees what needs to be done and runs with it
- Autonomous - takes ownership and requires minimal oversight
- High energy and positive attitude
- Emotionally intelligent and people-oriented
- Enjoys being around young children and supporting family dynamics
- Adaptable and calm under pressure
- $60,000 - $70,000 (based on experience)
- 80% employer-covered health insurance
- Dental and Vision plan
- 100% employer-paid life insurance
- Short-term and long-term disability coverage
- 401(k) with company match after one year
- 10-15 paid holidays off per year
- Paid Time Off (PTO)
- Paid maternity and paternity leave
- Annual firm retreat abroad
- End year Bonus
This is an opportunity to work closely with a driven, high-performing Founder in a respected law firm while playing a meaningful role in both business operations and personal life management.
The right candidate will grow with the organization and become a key part of its continued success.
Salary
$60,000 - $70,000 per year
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