Academic Records Officer II - College of Law

Responsibilities

• Provides administrative support to the day-to-day operations of the College of Law Registrar's office to ensure that academic and student records are maintained in a fashion that ensures data integrity and facilitates appropriate access.
• Manages processes and procedures that result in modification of student, curriculum, and course records including receiving and recording grades in Panther Soft (PS). Assists in phases and functions of student matriculation, course creation, and registration in PS. Keys in transfer credits for newly admitted students. Maintains a current understanding of federal, state, and institutional policies, and regulations as they are related to academic procedures and records.
• Engages in activities to ensure the integrity of student, curriculum and course records in the People Soft Campus Solutions system or other ERP software systems. Addresses student, staff, and faculty questions as they relate to academic records and maintenance processes, procedures, and policies. Refers complex records or registration issues to the appropriate constituent(s).
• Assists with EMS and space scheduling for the College of Law, including coordinating room assignments, maintaining scheduling records, responding to space requests, and helping ensure the accurate use of instructional and event spaces in support of academic and administrative operations.
• Processes registration activities for the Legal Studies Institute (LSI) and assists with the Juris Master (JM) and Master of Science in the Law of Technology (MSLT) programs. Manages student enrollment and registration processes for LSI and supports related processes for the JM and MSLT programs. Generates reports on data relating to the LSI program. Processes, records, and maintains accurate JM, LSI, and MSLT student records, including records related to enrollment, academic progress, and grades.
  
  Provides faculty support during final exams including proctoring, printing, and finishing services.
• Serves as lead for imaging software (perceptive content) maintenance and adheres to procedures that ensure documentation is maintained effectively. Provides access to law student records in compliance with the Family Education Rights and Privacy Act (FERPA). Oversees the implementation processes and procedures to ensure that documentation is maintained effectively in the imaging software.
• Maintains College of Law Registrar's policy and procedure manual up-to-date and ensures documentation is maintained accurately.
• Manages the FIU Law Registrar email account. Serves as a contact for questions relating to student enrollment. Processes add/drop requests for JD students.
• Assists with updating student's Panther Degree Audit (PDA).
• Develops and maintains a comprehensive database and schedule calendar for individual state Bar requirements and completes forms as necessary. Assists with completing Dean's certifications.
• Collects, compiles, and reviews all student documents submitted for residency reclassification. Communicates with students regarding pending or missing documentation and informs them of final decision.
• Assists with the maintenance and permanent security of each matriculated student's official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in status. Coordinates meetings between students and administrative faculty as needed. Refers complicated exception requests to COL registrar when external input is required, or the conditions are novel.
• Prepares and compiles data and statistics on enrollment and attrition for various reports including University and College reports and for external agencies including ABA and US News Reports.
• Assists with the coordination of diplomas for graduation and helps certify that all students have met institutional graduation requirements.
• Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA). Maintains a current understanding of federal, state, and institutional policies and regulations as they relate to academic procedures and records.
• Promotes…