Property Administrative Assistant- Office Management

Seeking a polished, professional, and sharp Property Administrative Assistant to support a Class A office property management team. Commercial property experience is preferred but not required. The ideal candidate will come from a highly professional office environment, possess excellent communication skills, and demonstrate strong proficiency in Microsoft Office.

Key Responsibilities:

• Provide full administrative support including phone coverage, typing reports, filing, and distribution of correspondence

• Assist Property Managers with miscellaneous administrative tasks

• Schedule and coordinate meetings and special events

• Support lease administration activities, including tenant contacts and insurance documentation

• Generate reports and maintain accurate records

• Prepare and coordinate bid proposals, service contracts, and approved invoices

• Assist with vendor bidding processes and ensure compliance with company policies and procedures

• Prepare and code invoices for approval

• Maintain office supplies and general office organization

• Ensure accurate completion of contracts and certificates of insurance in contract administration software

• Track and maintain contracts, insurance certificates, and expiration follow-ups

• Monitor and maintain the property maintenance work order system

• Prepare monthly work order status reports for Property Managers

• Maintain purchase order systems, lease files, and contract files

• Build and maintain positive tenant and client relationships

• Assist with monthly and quarterly management reports and annual budget preparation

• Process staff hours, tenant bill-back invoices, expense reports, meter readings, and check requests for approval

Qualifications:

• Professional demeanor with excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Advanced proficiency in Microsoft Office Suite

• Ability to work in a fast-paced, professional office environment

• Commercial property management experience preferred, but not required

Excellent Benefits!

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.