Marketing Administrative Assistant; Bilingual - Floater

Starting rate: $19 per hour.
Long-term employment with opportunities for growth.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

This position involves the responsibility of performing administrative functions that provide support to the department assigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resources personnel. Will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note applications out of the geographic region for the position applied will not be considered.

• At least 3 months of recent administrative work experience
• Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment
• Thorough knowledge of business English and Spanish, including proper spelling and punctuation
• Intermediate computer skills in programs such as MS Word, Outlook, and PowerPoint, with a basic-intermediate level in Excel
• High School diploma or equivalent
• Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public
• Strong time management and organizational skills. Must be able to prioritize
• Strong attention to detail and accuracy in preparing documents, reports, and correspondence
• Thorough knowledge of office practices, procedures, and proper usage of office equipment
• Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed
• Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment, with minimal supervision
• Ability to handle sensitive or confidential information with discretion and professionalism
• Ability to follow procedures and instructions
• Ability to report to work onsite and on time on a consistent basis
• Ability to work additional hours as needed

• Previous experience providing administrative support in a marketing, communications, or related business environment
• Experience assisting with marketing campaigns, events, promotional materials, or vendor coordination
• Familiarity with social media platforms and basic marketing terminology

• Supports the Marketing department assisting with various administrative duties, as assigned
• Provides general administrative support to various departments throughout the company, as needed
• Assists with routine office tasks, data entry, filing, and document preparation to ensure smooth departmental operations
• Offers flexible support for special projects or events across different teams
• Adapts to changing priorities and supports areas experiencing high workload or staffing gaps
• Works in several departments during high season assisting with various administrative duties, as assigned
• Answers incoming telephone calls and directs them as necessary, delivers messages as necessary
• Receives and screens all office visitors
• Scans documents, produces photocopies, and manages correspondence such as email, postal mail, electronic documents, etc.
• Prepares reports requested by management, where information may be obtained from a variety of sources
• Types letters and memoranda with management's guidance, proofreads documents for grammar edits, obtains necessary signatures and routes appropriately
• Submits service calls for office machines and building problems that need repair, follows up to ensure issues are addressed in a timely manner
• Performs additional duties as assigned

• Regularly required to sit and use fingers
• Frequently required to talk and/or hear
• Continuously required to sit
• Occasionally required to stand and walk
• Occasionally lift and/or move up to 10 pounds
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training