Senior Executive Assistant

The Senior Executive Assistant provides high-level administrative and strategic client engagement support to the Principal, operating as a trusted extension of the practice (corporate transactions - healthcare).

• Ensure seamless planning and proactive management of the Principal’s calendar, anticipating needs, prioritizing competing demands, and aligning scheduling with client and business priorities.
• Coordinate travel arrangements, including all logistics, materials, and itinerary management.
• Serve as a primary point of contact for internal and external stakeholders, including key clients, exercising sound judgment in prioritizing communications and ensuring timely, appropriate responses.
• Draft, review, and where appropriate, respond to correspondence on behalf of the Principal, including communications with clients and stakeholders.
• Coordinate meeting logistics, including scheduling, videoconferencing, conference calls, room reservations, materials preparation, and hosting of visitors.
• Develop and maintain deep knowledge of the Principal’s key clients, matters, and priorities, enabling proactive support of client engagement and relationship management.
• Support client relationship efforts by identifying opportunities to connect with key clients (e.g., coordinating meetings aligned with travel, prompting outreach, and tracking follow-ups).
• Maintain and regularly update a comprehensive and strategic list of key client contacts and relationships.
• Support client matters, including opening new matters and assisting with conflict-related inquiries.
• Assist in preparing client-facing materials, presentations, and communications with a high degree of accuracy, professionalism, and attention to detail.
• Manage expense reporting accurately and in a timely manner.
• Organize and maintain electronic and paper files in accordance with Firm records retention policies.
• Interface as needed with other members of the Principal’s team, including their Personal Assistant and Bookkeeper.

• Bachelor’s degree.
• At least five (5) years of related work experience.
• Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.
• Ability to work effectively in a fast-paced environment.
• Prior law firm and business development experience preferred.

• The employee must sit, use hands, reach with hands and arms, stoop, talk and hear.
• The employee must occasionally lift up to twenty (20) pounds.