Administrative Assistant

Administrative Assistant – Executive Assistant

Location:

Miami | Working Pattern:
Full Time (In Office)

• Coordinate executive communications, including calls, emails and interfacing with clients
• Routing as appropriate incoming/outgoing email and other types of correspondence
• Scheduling, organizing and coordinating meetings, travel arrangements and itineraries
• Completing and submitting to accounting appropriate expense reports/documentation
• Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations
• Plan and execute small projects
• Record and distribute minutes, decisions and actions from project meetings
• Prepare project progress reports
• Develop ad-hoc reports
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clients

• Minimum of 4+ years of experience as an Executive Assistant supporting Senior Leaders
• Associate degree in Business or related field is preferred
• High level proficiency in MS Office products, including PowerPoint, Excel, Word and Outlook
• Computer proficiency expertise will be utilized and applied in all key/primary responsibilities of this position
• Ability to become familiar with company specific programs and software
• Excellent oral and written communication skills
• Strong organizational, project management and problem-solving skills
• Proficiency in collaboration and delegation of duties
• High regard for maintaining confidentiality
• Exceptional interpersonal skills
• Friendly and professional demeanour

World Kinect is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.