Senior Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals.

Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future.

Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

We are seeking a highly proactive Executive Assistant to partner with the General Manager (GM) of Alastin. This role goes beyond traditional administrative support-serving primarily as an administrative anchor to the Alastin GM with additional support such as executive schedules, team meetings, travel
coordination, and expenses of select Senior Leaders. This role will report directly to the GM of Alastin.

Key Responsibilities

Executive Partnership

• Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team, with some additional support to members of the Alastin LT anticipating needs and enabling focus on key business priorities
• Manage a highly dynamic calendar of General Manager and other leadership coordination (across time zones and in partnership with other Executive Assistants). Be able to prioritize and triangulate competing priorities
• Prepare the GM for key engagements with clear briefs, agendas, priorities, and follow-ups on action items
• Support with organizing/consolidating PowerPoint decks and communications
• Ability to manage and navigate high level executive dynamics, collaboration and coordination with some travel required

Business Operations & Rhythm

• Manage and execute the Alastin operating cadence such as leadership meetings, planning cycles, business reviews
• Drive agenda-setting, materials preparation, and ensuring technology is working to facilitate
• Maintain the Master Calendar and ensure alignment across functions with clear agenda, material preparation and outcomes

Communication & Leadership Enablement

• Draft and coordinate communications including broader communications to salesforce, town halls, all-hands, and GM messaging for Outlook Materials and Pre-Reads
• Serve as a key liaison for Alastin extended leadership team that the GM can count on for professionalism and collaboration

Execution & Logistics Excellence

• Lead end-to-end planning of meetings, events, and offsites (internal and external)
• Manage GM expenses and procurement/PO processes
• Ensure flawless execution of all operational and administrative processes

Culture & Team Engagement

• Support GM with engagement, recognition, and Galderma culture-building initiatives
• Seamlessly integrate and collaborate with the EAs across the organization

Qualifications

• Bachelor's or associate's degree or equivalent experience in business administration, management, or a related field
• 5+ years as an Executive Assistant, with at least 2 years in a senior or high-level support role
• Proficiency in Microsoft Office and expense programs (Outlook, Teams, Word, Excel, PowerPoint, Concur)
• Experience supporting executives and cross-functional stakeholder management
• Ability to work independently and as part of a team, with a proactive and flexible approach
• High degree of professionalism, discretion, and confidentiality
• Exceptional communication and stakeholder management skills
• Strong business acumen and ability to anticipate needs
• Demonstrate discipline, organization and positive "can do" attitude with growth mindset
• Available to work flexible hours as needed, including occasional travel

What We Offer in Return

You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual…