Assistant, Scenic Fabrication

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

NBCUniversal is a subsidiary of Comcast Corporation. Visit  for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Assistant, Scenic Fabrication is responsible for supporting the administrative, scheduling, and project support for the Scenic Fabrication Shop. This role assists with tracking project requests, maintaining schedules and calendars, supporting Environmental Health & Safety (EHS) follow-ups, and helping ensure smooth day-to-day shop operations.

Job Duties:

Project & Request Support

* Assists in tracking all internal and external client project requests, ensuring requests are logged and followed up in a timely manner.

* Maintains project tracking documentation for new and ongoing scenic fabrication projects.

* Gathers project updates, needs, and risks from shop area leads and share information with management as directed.

* Supports coordination of small-scale projects as assigned, including preparation for kickoff and status meetings.

* Assists with delivery coordination and on‑site installation logistics.

* Coordinates activities under the direction of shop leadership to support alignment of teams and resources.

Scheduling & Planning Support

* Assists with maintaining the Scenic Fabrication master activities calendar, including updates following weekly coordination meetings.

* Ensures schedules reflect all phases of work, including design, fabrication, delivery, and sign‑off.

* Supports visibility into upcoming work, milestones, and dependencies.

* Maintain PTO calendar tracking and support the Sr. Manager in coordinating team time-off requests in alignment with project timelines, construction phases, and deliverables.

EHS & Improvement Support

* Tracks Environmental Health & Safety (EHS) action items and improvement requests and follow up to support timely completion.

* Assists with shop EHS activities, including risk assessments, documentation, and mitigation tracking.

* Supports DLS chemical reporting and other required safety documentation.

Administrative & Operational Support

* Collaborates with the Shop Coordinator to assist with purchase orders, invoice processing, and related documentation.

* Supports reviews of labor and material coding to help ensure proper budget allocations.

* Maintains organized records related to project and operational support.

* Works closely with shop management, area leads, and operations partners to support communication and information flow.

* Performs additional administrative duties or special projects as assigned.

* Works under the direct supervision of the Sr. Manager, Scenic Fabrication and the Supervisor, Scenic Operations and is responsible for completing any other tasks as assigned as needed.

Qualifications

Basic Requirements:

* Minimum of one year in an administrative or sourcing role in construction or related field.

* Demonstrated experience in coordinating small-scale projects including budgets.

* Prior experience in logistics coordination.

* Knowledgeable in project management methodologies and tools.

* Proficient with Microsoft Office Suite, in particular, Word, Excel and PowerPoint and exhibits familiarity with digital tools such as Smartsheet.

* Excellent communication for interaction with stakeholders and peers.

* Fluent in English and Spanish (both written & verbal).

Desired Characteristics:

* Demonstrated experience with industry-standard project management software;
Smartsheet experience preferred.

* Exceptional communication, time management, analytical and organizational skills.

* Self-starter who exhibits ownership on assigned tasks and who will push for solutions that solve immediate problems while building towards long-term goals.

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