Administrative Assistant

We're looking for a proactive and detail-oriented Administrative Assistant to become the backbone of daily office operations. This role is ideal for someone who takes pride in organization, communication, and multitasking, and is comfortable juggling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities:

• Answer and screen phone calls, relay messages, and direct inquiries appropriately
• Welcome and assist visitors and customers with professionalism
• Schedule meetings, conference rooms, and travel arrangements
• Organize and maintain files, documents, and spreadsheets
• Merge documents for bulk mailings and manage all incoming/outgoing mail
• Keep kitchen, breakroom, and conference rooms clean and stocked
• Order and monitor office supplies
• Coordinate office events and maintain the facility space map
• Serve as the point of contact with building management
• Prepare and manage city license applications and related payments
• Assist with new customer onboarding processes
• Maintain appointment calendars and internal systems like Fenix and call logs
• Ensure adherence to office procedures and building security protocols

Requirements:

• Bilingual in English and Portuguese (required)
• Strong organizational and communication skills
• Comfortable working independently and in a team setting
• Proficiency with Microsoft Office and standard office technology

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

George Martinez