Koubek Center Coordinator

Job Family ADMIN - Professional Exempt Non-Contractual (PENC) Grade 14 Salary $55,636 - $69,545 Department Cultural Affairs / Koubek Center Reports To Koubek Center Manager Closing Date August 29, 2026 FLSA Status Exempt - Not Eligible for Overtime Compensation First Review Date June 12, 2026

Position Overview

The Koubek Center Coordinator is responsible for the department's budget reconciliation, contracts, payments, insurance compliance, and day-to-day duties in the areas of events, grants and finance. This position supports the management of the Koubek Center facility in terms of outside client rentals, facility maintenance, and support of the cultural programming.

What you will be doing

• Oversees the day to day operations and facility needs of the Koubek Center, including but not limited to guests services and assisting internal and external facility personnel
• Manages all rental activities (internal or external), ensures insurance compliance is met, compiles show settlements and communicates final event costs and payment procedure
• Manages tracking and recording internal expenses/revenues, producing monthly financial reports, processing payments, budget transfers and reconciliations
• Oversees and coordinates Facility & Maintenance issues including preparing work orders and following up with appropriate Plant Maintenance personnel
• Oversees all logistical aspects of executing events for rental clients and schedules necessary Koubek Center staff for successful completion of event
• Prepares and issues Engagement Agreements for Artist Services, Agreement for Temporary Use of the MDC Facilities, Reduction or Waiver of Fees Addendum and Agreement for Services for rental clients, artists and vendors
• Maintains venue calendar, populates MDC calendar listings and provides College Academic and Cultural Affair Departments with Koubek Center upcoming activities
• Trains and supervises independent contractors to carry out event duties day of event
• Oversees box office operations including monitoring sales, generating ticketing reports for all events and preparing box office event builds, as well as maintaining attendance records of both external and internal public and private events
• Coordinates artist services for internal events including housing, transportation and catering as needed
• Handles aspects of grants compliance including fund set-up and final financial reports
• Performs other duties as assigned

What you need to succeed

• Master's degree from a regionally accredited institution with one (1) year of experience in an advanced administrative support position; or Bachelor's degree in appropriate field with five (5) years of related experience
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Knowledge of current developments/trends in educational reform and arts administration
• Possess excellent organizational and communications skills (both oral and written) in both English and Spanish
• Proficiency in Microsoft Office applications and solid computational skills
• Ability to work collaboratively and effectively with constituents, departments, community-based organizations in a diverse community
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from senior management, groups of managers, artists, clients, customers, and the general public
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
• Knowledge of grant procedures and processes
• Excellent accounting skills, with keen attention to detail
• Possess superior organizations skills and the ability to guard confidential information
• Ability to work independently on multiple tasks with sharp problem preventing and problem solving skills
• Ability to manage budget, write reports, business correspondence, and procedure manuals
• Ability to work well in a team-oriented, multi-ethnic and multi-cultural environment with artists, students, faculty, staff, community partners and artists
• Ability to travel to special events and MDC campuses
• Ability to work a flexible schedule including days, evenings…