Property Operations Coordinator

At The Standard Spa, Miami Beach, every detail matters, from the furniture in our guestrooms to the efficiency behind our daily operations. We're seeking a highly organized and proactive Property Operations Coordinator to support our Engineering and Operations teams through purchasing, inventory management, project coordination, and administrative support. This role is ideal for someone who thrives behind the scenes, enjoys bringing structure to fast-paced environments, and has a strong eye for organization, follow-through, and operational efficiency.

From coordinating FF&E purchases to tracking invoices and supporting property improvement projects, this role plays a key part in helping the property operate smoothly and efficiently.

And while you'll help support the operations behind the scenes, the real perk is the lifestyle that comes with it.

Why You'll Love Your New Lifestyle

We offer a benefits package designed to ensure you feel as taken care of as the guests you're supporting.

* Complimentary Access to our Spa & Gym Facilities

* Up to 3 fitness classes per week including yoga, pilates, and bootcamp

* Exclusive Spa Discounts on treatments and services

* Designated Employee Pool Days during the summer

* Generous Restaurant Discounts across all property outlets

* Boutique Discounts on retail items and essentials

* Medical, Dental & Vision Coverage

* Company-paid Life Insurance

* Short-Term & Long-Term Disability Insurance

* 401(k) Retirement Plan with Company Match

* 8 Paid Holidays, including a floating holiday

Work where hospitality, culture, and community come together… every day.

Position Summary

The Property Operations Coordinator supports the Engineering Department through purchasing, inventory management, FF&E coordination, project tracking, and administrative support. This role is responsible for maintaining organization and operational efficiency by overseeing supply ordering, tracking inventory, coordinating property improvement initiatives, and supporting day-to-day departmental operations.

The position works closely with Engineering, Housekeeping, Finance, and Operations teams to ensure projects, purchasing, and departmental needs are completed efficiently and on schedule.

Key Responsibilities

* Coordinate ordering and purchasing for engineering supplies, tools, equipment, and FF&E (Furniture, Fixtures, and Equipment) items.

* Track deliveries, purchase orders, invoices, and vendor communications.

* Assist with invoice processing and ensure proper documentation and approvals are maintained.

* Coordinate with vendors regarding orders, deliveries, and operational needs.

* Maintain organized and accurate inventory records and storage areas.

* Monitor stock levels and assist in maintaining appropriate inventory quantities.

* Conduct routine inventory audits and maintain departmental organization.

* Ensure warranties, manuals, and operational records are properly stored and maintained.

* Assist with FF&E projects, room upgrades, and property improvement initiatives.

* Maintain project timelines, documentation, and status updates.

* Coordinate with internal departments to support scheduling and operational execution of projects.

* Support tracking of ongoing projects to ensure completion within deadlines.

* Support the Engineering team with administrative and operational tasks.

* Maintain organized digital and physical records for departmental operations.

* Assist with reporting, spreadsheets, tracking logs, and departmental documentation.

* Identify and communicate operational or purchasing discrepancies when necessary.

* Support departmental efficiency through organization, communication, and follow-through.

Required

Skills & Qualifications

* Previous hotel, facilities, procurement, operations, or administrative experience preferred.

* Strong organizational and multitasking abilities.

* Comfortable managing inventory systems, purchasing records, and invoice tracking.

* Strong communication and coordination skills.

* Proficiency in Microsoft Office (Excel, Outlook, Word) required.

* Experience with hotel systems or purchasing platforms preferred.

* Detail-oriented with strong follow-through and time management skills.

* Ability to work independently and manage multiple priorities in a fast-paced environment.

Core Competencies

* Organization & Time Management

* Attention to Detail

* Administrative Coordination

* Purchasing & Inventory Management

* Communication & Collaboration

* Problem Solving

* Accountability

* Adaptability

Physical Requirements

* Ability to sit for extended periods while completing administrative tasks.

* Regular movement throughout the property to support operational coordination.

* Occasional bending, lifting, pushing, or carrying items up to 25 pounds.

* Ability to use computers, tablets, and office equipment for extended periods.