Office Administrative Assistant

Overview

Premier Youth Volleyball Club — South Florida

Part-Time | In-Office Position

About Miami Hype Volleyball

Miami Hype Volleyball is one of South Florida’s fastest-growing youth volleyball organizations, serving athletes ages 8–18 across developmental, regional, and national-level programs.

Our environment is fast-paced, high-energy, and detail-driven. We are committed to creating a structured, professional, and high-quality experience for players, families, and staff across all areas of the club.

We are seeking a highly organized and dependable Administrative Office Assistant to support daily office operations and help maintain smooth communication and structure throughout the organization.

The Administrative Office Assistant will support the day-to-day administrative needs of the club, including communication, scheduling coordination, billing support, organization, and general office management.

This role is ideal for someone who:

• thrives in organized environments
• communicates clearly and professionally
• can multitask efficiently
• takes initiative without constant supervision
• stays calm under pressure
• enjoys helping systems run smoothly behind the scenes

This is a full-time, in-office position.

• Answer and manage phone calls, emails, and daily inquiries
• Serve as a point of contact for parents, athletes, and prospective families
• Provide accurate information regarding schedules, programs, registration, and events
• Ensure communication remains timely, organized, and professional
• Assist with billing, invoices, payment tracking, and account follow-up
• Maintain organized administrative records and documentation
• Support registration systems, spreadsheets, and backend organization
• Assist families with account or payment-related questions

• Assist with practice schedules, court assignments, and calendar updates
• Help coordinate clinics, camps, tryouts, and club programming
• Ensure schedules and logistics remain accurate and clearly communicated
• Support organizational needs across multiple teams and programs

• Maintain organized systems for daily office operations and administrative records
• Support daily operations and maintain a clean, structured work environment
• Assist leadership and staff with administrative needs as they arise
• Help coaches and leadership stay organized and supported
• Assist with internal communication and administrative coordination
• Help maintain smooth operational flow throughout the club

• Assist with club events, clinics, and community initiatives
• Support communication and coordination for programs and special events
• Help maintain a positive and professional club presence

Required

• Strong organizational and multitasking skills
• Excellent communication skills (phone, email, and in-person)
• High attention to detail and follow-through
• Ability to work in a fast-paced environment
• Professional attitude and strong reliability
• Ability to work full-time in-office 5pm-9pm

Preferred

• Previous administrative or office experience
• Experience in youth sports, athletics, or customer service environments
• Familiarity with scheduling systems, spreadsheets, or registration platforms

• naturally keeps things organized
• communicates professionally under pressure
• enjoys structure and efficiency
• can handle multiple moving parts without becoming overwhelmed
• takes pride in helping an organization run smoothly

• Communication is handled quickly and professionally
• Billing and administrative records stay organized and accurate
• Schedules and logistics remain clear and updated
• Leadership and coaches feel supported
• The office operates in a structured, efficient, and professional way