Executive Assistant

Our client is seeking a highly polished, proactive, and experienced Executive Assistant to provide high-level support to senior leadership. This individual will serve as a trusted right hand, helping manage priorities, communication, scheduling, special projects, and day-to-day logistics with exceptional discretion and professionalism.

The ideal candidate is highly organized, detail-oriented, emotionally intelligent, and comfortable operating in a fast-paced environment where priorities can shift quickly. This role requires someone who can anticipate needs, solve problems before they arise, and represent the executive and organization with confidence and poise.

• Manage complex calendars, scheduling, meetings, appointments, and competing priorities with precision and urgency.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Serve as a gatekeeper and liaison between the executive, internal teams, clients, vendors, and external stakeholders.
• Draft, edit, and manage professional correspondence, emails, meeting materials, agendas, and follow-up items.
• Prepare reports, presentations, briefings, expense reports, and other confidential documents.
• Assist with planning and executing meetings, events, board meetings, client dinners, and special projects.
• Track deadlines, action items, and deliverables to ensure nothing falls through the cracks.
• Handle confidential and sensitive information with the highest level of discretion and judgment.
• Support personal and business-related tasks as needed, while maintaining professionalism and boundaries.
• Proactively identify issues, streamline processes, and create efficiencies for the executive and broader team.

• 7+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or senior administrative professional.
• Experience supporting C-level executives, business owners, high-net-worth individuals, or senior leadership strongly preferred.
• Excellent written and verbal communication skills.
• Strong calendar management, travel coordination, and organizational skills.
• High level of discretion, emotional intelligence, and professionalism.
• Ability to work independently, prioritize competing demands, and anticipate needs without constant direction.
• Comfortable interacting with executives, clients, board members, vendors, and other high-level stakeholders.
• Strong proficiency with Microsoft Office, Google Workspace, Outlook, Zoom, and related business tools.
• Flexible, resourceful, and calm under pressure.
• Bachelor’s degree preferred but not required.

The ideal candidate is someone who has worked in a high-touch, high-expectation environment and understands the importance of responsiveness, follow-through, confidentiality, and presentation. This person is not simply an administrative support professional — they are a strategic partner who helps an executive stay organized, prepared, and focused.

Competitive compensation based on experience. Benefits and additional details will be discussed during the interview process.