Finance Administrative Assistant

Finance Administrative Assistant Position Summary

Spanish Broadcasting System seeks a motivated, dynamic and professional Finance Administrative Assistant based in Miami to support the company’s CFO. This position will provide key support and assist with the running of the Finance Department and business operations. The ideal individual must be able to handle confidential matters with discretion, exercise good judgment in a variety of situations, possess strong written and verbal communication, demonstrate high‑level administrative and organizational skills, and have proven success maintaining a realistic balance among multiple, shifting priorities.

The ideal candidate must have demonstrated experience in financial terms and processes, coordinating and preparing meetings, and filling in gaps where needed.

• Provide administrative support to the CFO, maintaining confidentiality of sensitive and/or critical information in a fast‑paced environment and meeting important deadlines.
• Act as the point of contact between the executives and internal or external colleagues.
• Coordinate and assist with the preparation and distribution of agendas and materials for meetings or events.
• Arrange and coordinate web‑based meetings, tele‑conferences and screen sharing in advance of the meeting and anticipating the needs of each meeting, including setting up location and testing of video and audio equipment prior to meetings.
• Coordinate and maintain an active calendar of meetings in synchronization with people at all levels, independently or as directed.
• Manage communications access including telephone calls, e‑mail messages, and provide assistance using independent judgment and discretion to determine those requiring priority attention.
• Review all domestic and international travel requests for accuracy and compliance with corporate policy and submit for proper approval.
• Effectively use the latest technology and platforms to generate, keep, organize and share documents, such as Outlook 365, Teams, One Drive, etc., as well as Word, Excel and PowerPoint.
• Compose and prepare correspondence (presentations, memos, emails) on request.
• Takes notes in team meetings and follows up to make sure deadlines are met.
• Take initiative to assist as issues arise and find/propose solutions to problems as they arise.
• Assist to coordinate with multi‑functional, multi‑department teams to support events and projects.
• Coordinate special event details, including budget, with presenters, marketing, catering, and others to ensure events are successfully staffed, served, and executed.
• Prepare and review daily, monthly, quarterly and annual reports for the Finance Department.
• Review pending invoices in Concur and submit for approval.
• Petty cash reconciliation.
• Assist with other duties as assigned.

Essential duties and responsibilities are those most important or most frequently performed duties. Employees will be required to perform other job‑related duties as required.

• None
• Minimum 3 years of experience as an Administrative Assistant with demonstrated success providing support for a Finance Department.
• Bachelor’s degree preferred, but not required.
• Exceptional interpersonal skills, resourceful, pro‑active, detail‑oriented, quick‑thinking, and energetic with the self‑assurance to effectively gather necessary information from executives to efficiently complete projects.
• Track record of meeting high standards of excellence and achievement, having demonstrated skill in problem‑solving.
• Must be flexible, poised, and able to manage multiple, changing priorities in a fast‑paced, entrepreneurial environment with minimal supervision.
• High level of integrity and the ability to always maintain confidentiality.
• Excellent time‑management, organizational and follow‑up skills.
• Strong PC skills, including proficiency with MS Outlook, Word, Excel & PowerPoint, Cisco Webex and similar technology‑driven communication platforms.
• Clear and positive communicator, developing solid relationships with persons at all levels.
• Must be trustworthy and able to handle confidential and sensitive information.
• Must be detail‑oriented, with the ability to understand written and oral instructions.
• Experience managing multiple calendars and booking travel.
• Experience working with teams in different geographies/time zones a plus.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions to perform this job successfully.

Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.