Regulatory Specialist Iii

Position: REGULATORY SPECIALIST III - 64085642
Requisition No: 876917

Agency:
Department of Health

Working Title:

REGULATORY SPECIALIST III
- Pay Plan:
Career Service

Position Number:

Salary: $36,317.26 - $37,317.26

Posting Closing Date: 06/06/2026

Total Compensation Estimator Tool

Department of Health

Division of Medical Quality Assurance

Bureau of Enforcement

Investigative Services Unit - Miami Field Office

Internal Agency Opportunity

Full-time Career Service Position

Annual Salary: $36,317.26 - $37,317.26

Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees).

Applicants will not be accepted from outside of the department.

Your Specific Responsibilities:

Incumbent is responsible for assisting the office manager in the coordination of administrative tasks and/or assignments which are complex in nature. Work involves the performance of administrative activities, which involve independently planning administrative objectives and priorities.

* Monitor and perform accurate indexing, scanning and quality control of investigative documents and case files.

* Review case preparation and processing, including the compilation of investigative documents into a final investigative report template.

* Ensure deadlines are met and cases are processed in accordance with internal time frames.

* Monitor and perform data entry to ensure up-to-date records regarding investigations, inspections, Daily Activity Reports, training logs and other activities of the field office.

* Assigned Purchasing Card responsibilities.

* Act in the capacity of procurement liaison.

* Responsible for procurement preparation and approval.

* Track purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission.

* Maintain purchase orders, invoices and billings, reimbursements request and travel vouchers.

* Responsible for completing the monthly Reconciliation Report, monitoring encumbrance reports and verification of orders.

* Assist with training and orient administrative support staff and investigative staff with paperwork for employment.

* Act as the property delegate, ensuring accurate records are maintained.

* Responsible for surplus equipment processing and handling incoming new equipment.

* Oversee all supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, maintains an adequate inventory of forms and office supplies.

* Compile statistics and produce reports required by Headquarters.

* Respond verbally to complaints and inquiries from consumers and licensees and prepares correspondence regarding investigative cases.

* Perform other duties as required.

Required Knowledge, Skills, and Abilities:

Proficient computer skills to include Word, Excel, PowerPoint and Outlook; knowledge of computer data bases; knowledge and use of the compliance management system and licensing system used by the Agency; knowledge of laws, legal codes, court procedures and government rules & regulations; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;

understanding written sentences and paragraphs in work related documents; communicating effectively with others in writing; talking to others to effectively convey information; ability to establish and maintain effective working relationships with others; ability to plan, organize and prioritize work assignments; ability to work independently; knowledge of office procedures and practices; ability to prepare correspondence and administrative reports; entering, transcribing, recording, storing, or maintaining information in either written form or electronically;

ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; ability to maintain a high degree of accuracy and close attention to detail; ability to maintain strict confidentiality.

Minimum Qualifications:

* One (1) year of professional experience to include reviewing or auditing documents for specific criteria; applying applicable laws, rules, regulations, policies,…