Administrative Assistant

Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.

We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!

Our Company is seeking an experienced and highly motivated Admin Assistant for our Market Rate Apartment Community, The Atlantic Square
, 657 units in Miami, Florida.

Job Type: Part-Time

This on-site Administrative Assistant is responsible for providing administrative and operational support to the on-site leasing team during lease-up. This role plays a critical part in managing lease file setup, prospect follow-up, and document processing to ensure an efficient and compliant leasing process.

• Answer phones and provide general property information
• Support the leasing office with day-to-day administrative tasks
• Maintain office organization, including file cabinets and document systems
• Assist with preparation of reports and tracking of leasing activity
• Order supplies and support general office operations as needed
• Set up and prepare new lease files for Property Manager review and approval
• Ensure all lease documentation is complete, accurate, and compliant with company policies
• Follow up with prospects to collect required documents and verify application information
• Assist with application processing and status tracking in CRM/property management systems
• Maintain organized and audit-ready resident and prospect files
  
  Conduct timely follow-up with prospects via phone, email, and CRM systems
• Ensure all prospect interactions are documented accurately in the system
• Assist with managing and claiming leads in CRM platforms
• Respond to general leasing inquiries and route leads to leasing team as needed
• Work closely with the Property Manager and leasing team to support lease-up goals
• Assist with move-in file preparation and coordination
• Maintain a clean, organized, and professional leasing office environment
• Perform additional duties as assigned by the Property Manager

• Excellent verbal and written communication skills.
• Outstanding customer service.
• Strong organizational skills with exceptional focus on detail.
• Proactive individual who works independently.

• 1-2 years of administrative experience, preferably in a lease-up or luxury multifamily setting
• Bilingual (Spanish-English) candidates are strongly preferred
• Customer-service mindset with excellent communication and follow-up skills
• Comfortable using leasing software such as Yardi, OnSite, or Bluemoon
• High energy, positive attitude, and professional demeanor
• Ability to work weekends and a flexible schedule as needed

Atlantic Pacific Companies is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The tasks and responsibilities listed are not the only ones applicable to the positions.