Procurement Administrative Assistant

Procurement Administrative Assistant - Tamarac, Florida
• Full-Time

About the Role:

We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day-to-day operations of our procurement department. This role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry.

The ideal candidate is detail-oriented, communicates well, and can stay organized in a fast-paced environment.

• Handle emails and communications related to procurement, shipping, and inventory.
• Maintain organized records including invoices, purchase orders, and shipment information.
• Assist with data entry and general administrative tasks.
• Review information for accuracy and completeness.

• Coordinate with vendors and shipping partners to help ensure timely deliveries.
• Track shipments and follow up on delays or discrepancies when needed.

• Monitor inventory levels and assist with restock orders.
• Communicate with suppliers regarding shortages or order issues.
• Assist with routine inventory checks and discrepancy research.
• Research products and vendors as needed.

• Maintain communication with vendors through email, Whats App, and WeChat.
• Assist in resolving issues related to pricing, quality, and shipping timelines.

• Previous administrative, procurement, inventory, or logistics experience preferred.
• Experience in the smoke or vape industry is a plus.
• Strong organizational and multitasking skills.
• Comfortable using Gmail, Google Sheets, Excel, and Word.
• Good written and verbal communication skills.
• Detail-oriented and dependable.
• Able to work independently and manage priorities in a fast-paced environment.

This is a great opportunity to join a growing team in the smoke and vape industry. We’re looking for someone who is proactive, organized, and ready to support daily operations.