Leadership Team Assistant, Popeyes

About the Role

The Leadership Team Assistant provides high‑level administrative support to members of the Popeyes executive team, ensuring seamless operations in a fast‑paced environment. The role involves managing calendars, coordinating travel, preparing reports, and acting as a liaison between executives and internal/external stakeholders. Successful candidates will work onsite in our Miami, FL office on a 5‑day, in‑office schedule.

• Administrative Support:
  Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments; monitor and manage email inboxes, prepare and distribute meeting agendas, memos, presentations, and reports; organize the personal workspace and shared departmental spaces.
• Travel & Expense Management:
  Arrange and manage travel bookings—including airfare, hotels, and ground transportation—in compliance with company policies; prepare and share detailed travel itineraries; create and process expense reports and requests for capital expenditures.
• Event & Meeting Coordination:
  Coordinate on‑ and off‑site meetings, conferences, and special seminars, including catering and logistics; assist in preparing corporate and departmental presentations; act as liaison between the executive team and external parties to facilitate communication.
• General Operations:
  Maintain and organize records, files, and other documentation; communicate and enforce company policies, procedures, and processes; identify opportunities for process improvements to enhance efficiency.

• Minimum of 5–7 years of experience in a senior administrative role supporting multiple executives simultaneously.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills and strong attention to detail.
• Excellent verbal and written communication skills, able to interact tactfully with individuals at all levels.
• 25% travel expected.
• Strong time‑management and multitasking abilities; proactive problem‑solver with a service‑oriented mindset.
• Experience managing confidential information with discretion and professionalism.
• Willingness to work outside typical office hours when required.

Benefits focus on physical, mental, and financial wellness, including a comprehensive global paid parental leave program, free telemedicine, and mental wellness support.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment.

Accommodation is available for applicants with disabilities upon request.