Aministration Manager - Miami

EDEN House of Art is an international art gallery with locations across New York, London, Aspen, Miami, Las Vegas, Dubai, Maldives, Saint-Tropez, and Paris. We offer a curated, high-touch experience for art collectors worldwide.

This is an operations and administration role, not a curatorial or sales position.

The Administration Manager serves as the operational backbone of the Miami gallery, ensuring that employee administration and gallery administration are handled in a structured, efficient, and professional manner.

The role focuses on internal operational discipline, managing administrative processes such as scheduling, leave tracking, onboarding/offboarding administration, and office/gallery coordination.

The ideal candidate thrives in a process-driven, detail-oriented environment and brings strong administrative and operational instincts to a fast-paced luxury setting.

• Team & Employee Administration Oversee work schedules, shift changes, leave and absence records, onboarding/offboarding administration, IT access, and employee records. Maintain accurate documentation and ensure internal processes are followed consistently across the team.
• Multi-Site Gallery & Warehouse Administration Oversee general administration across two Miami gallery locations and one warehouse, maintaining accurate records, answering incoming calls, and ensuring smooth day-to-day operations. Manage filing systems, correspondence, and operational documentation.
• OSHA, Health & Safety & Compliance Maintain Health & Safety logs, incident records, inspection documentation, and compliance files, and coordinate required inspections and corrective actions.
• Facilities & Operational Support Support facilities coordination, maintenance follow-up, contractor scheduling, and general site support across gallery and warehouse environments.

• Bachelor's degree in Business Administration, Operations, Hospitality, Office Management, or a related field
• 3–5 years of relevant experience in operations, office administration, or gallery coordination; or an equivalent combination of education and practical experience.
• Demonstrated ability to manage multiple operational workflows simultaneously with a high level of accuracy and follow-through.
• Experience coordinating logistics, installs, stagings, deliveries, or service appointments preferred
• Experience in a fast-paced, client-facing, detail-oriented business environment preferred
• Strong proficiency in Microsoft Office and/or Google Workspace
• Excellent organizational, communication, and problem-solving skills
• Ability to handle sensitive information with discretion and sound judgment
• Working knowledge of or exposure to Hebrew is an advantage