Temporary Architecture Administrative Support

Job Summary

The Architecture Department is currently seeking a Temporary Architecture Administrative Support to join their team of professionals. Under the direct supervision of the Manager Administrative Services for the School of Architecture (SoA), the role provides clerical and administrative support to the School of Architecture, which includes the Architecture, Interior Architecture (IAR), and Landscape Architecture + Environmental Urban Design (LAEUD) departments.

• Provides administrative and clerical duties to support daily operational activities for the SoA.
• Serves as a secondary liaison for the SoA, assisting with managing internal and external correspondence and documents, and supports SoA records management.
• Assists with resolving a wide variety of complex situations and conflicts involving the functions of the SoA office, notifying the SoA Manager Administrative Services of any matter that requires immediate attention.
• Assists with submitting and maintaining class schedules, reassigning classrooms as needed, and monitoring class capacity; tracks placement in studios across the SoA.
• Assists with the hiring process of adjuncts, students, and temporary employees for the SoA; submits contracts and other contract requests, handling confidential HR issues with good judgment.
• Assists with unencumbered payments, purchase orders/invoices, and Smart billing for the SoA.
• Assists with meeting preparation in collaboration with the SoA Senior Special Events Manager as needed.
• Attends and prepares meeting minutes for the SoA as required.
• Assists with travel expense reports for the SoA.
• Assists with processing requests for the SoA study abroad program.
• Assists with collecting syllabi and assessments for the SoA.
• Assists with managing book adoptions for the SoA.
• Supports the Manager Administrative Services with accreditation requests as needed.
• Assists with providing administrative support for the SoA faculty searches, including posting external advertisements.
• Assists with managing access and maintenance requests for the SoA, including office equipment, furniture, and general facilities issues.

High School Diploma or GED and 2 years of experience; or an equivalent combination of relevant education and/or experience.

• Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; or six (6) years of office‑related experience; or an equivalent combination of relevant education and/or experience.

Temporary

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works an average of 30 hours or more per week may be eligible to enroll in health care benefits. Temporary employees may also enroll in supplemental plans (e.g., dental, vision), which require full payment on their part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

• Monday‑Friday
• 8:30 AM to 5:00 PM

• $20.00 per hour

Criminal background check.

FIU is a State University System of Florida member, an Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non‑discrimination, contact FIU's Office of Civil Rights at  or email ocr.

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305‑348‑2785 or accommodations. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7)…