Operations Coordinator

Job

Updated:
Jun 23, 2026

Location:

Miami, FL, United States

Category:
Facilities & Operations

Apply Now

Share:

About Kirkland & Ellis

At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide.

Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You'll Do

Are you someone who thrives on keeping operations running smoothly while delivering exceptional service across a fast-paced, high-performing environment?

As an Operations Coordinator, you'll play a central role in supporting the day-to-day operations of a dynamic Miami office. Working closely with the Senior Operations Manager, you'll collaborate across multiple service areas-including Facilities Services, Digital & Delivery Services, Food Services, Safety & Security, and Space Planning-to ensure seamless execution and a top-tier workplace experience. This is a highly visible role offering broad exposure to law firm operations, where your organization, professionalism, and problem-solving skills will make a measurable impact.

* Operational Coordination & Process Improvement:
Support cross-functional operations initiatives, track projects, and drive process improvements through collaboration, benchmarking, and best practices.

* Project & Event Support:
Coordinate planning meetings, assist with execution of operational projects and events, and maintain accurate documentation and reporting.

* Digital & Mailroom Services:
Serve as a subject matter expert in digital document processing, printing, and mailroom operations, ensuring timely and accurate delivery of services.

* Facilities & Property Liaison:
Partner with internal teams and property management to manage building-related requests and resolve facility issues efficiently.

* Safety & Emergency Programs:
Assist with coordination of campus safety initiatives, including Emergency Response (MIR3), CPR AED trainings, and building safety drills.

* Customer Service Excellence:
Provide a high-touch service experience by supporting employees, clients, and visitors; manage inquiries via phone, email, and in-person interactions.

* Vendor & Resource Coordination:
Arrange services such as catering and external vendor support to meet operational and event needs.

* Reporting & Continuous Learning:
Deliver operational reports and stay current on industry trends in facilities, services, and workplace operations.

What You'll Bring

* Education:

Bachelor's degree preferred or equivalent hands-on experience in operations or facilities management.

* Experience:

5+ years of experience in operations, facilities, or workplace services, ideally within a fast-paced or professional services environment.

* Technical Proficiency:
Strong working knowledge of Microsoft Office Suite (PowerPoint, Excel, Word, One Note, SharePoint), Microsoft Windows, and web-based applications.

* Operational Expertise:

Experience with mailroom, print/digital production, and general office services, with the ability to troubleshoot and manage complex workflows.

* Communication & Relationship Building:
Excellent written and verbal communication skills with the ability to collaborate effectively across teams and levels.

* Organization & Multitasking:
Proven ability to manage multiple priorities, meet tight deadlines, and maintain attention to detail in a fast-paced environment.

* Customer Focus:
Strong service mindset with a commitment to delivering high-quality support and solutions.

* Professionalism & Initiative: A proactive, self-starting approach with sound judgment, discretion, and the ability to work independently and as part of a team.

If you're excited to drive operational excellence, support a high-performing team, and make a meaningful impact as an Operations Coordinator, we'd love to hear from you!

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity,…