Administrative Assistant to Sales Professional

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At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Miami, FL office. Our position is for 20 hours per week at $20 per hour.

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients: setting up appointments, providing order status, scheduling deliveries, sending reminders
• Supporting the sales efforts by communicating regularly with the sales professional and team
• Meeting with the sales professional to set goals
• Managing daily calendar and organizing inventory
• Pursuing process and communication efficiencies
• Picking up and delivering client items as needed
• Prospecting new clients via internet and social media
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call and hot lists
• Delivering exceptional customer service with factories, vendors, and clients
• Maintaining a professional image for corporate interactions

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational and time management skills
• Professional customer service skills
• Social media savvy (Linked In & Instagram)
• Proficient with Microsoft Office, Google Docs, Sheets, Forms
• Basic accounting skills
• Flexible and able to multitask
• Motivated to face challenges
• Enjoys fast-paced team environments
• Able to lift up to 20 lbs
• Valid Driver’s License (exceptions in larger metro areas)
• Two years of office-related experience preferred
• Experience in sales environments a plus

• Seniority level:
  Not Applicable
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Retail Apparel & Fashion, Financial Services, Business Consulting

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