Project Coordinator

Job Description

The Related Group’s Affordable Division is seeking a Project Coordinator in Miami, FL to support sales and closing processes for new condominium developments.

• Review all deal sheets and contracts submitted by salespersons for new buyers, including commissions liability, deposits, and other pertinent information; prepare addendums as required.
• Produce weekly sales summaries and other reports for distribution.
• Maintain contract files and purchaser databases.
• Receive and track broker registrations, licenses, and maintain broker information files.
• Receive records and prepare deposits for submission to the escrow agent; prepare monthly escrow reconciliation with Project Accountant.
• Prepare and submit reports and backup documentation to the Project Accountant and Project Director (bi‑weekly/monthly) for commissions payments to both in‑house and outside brokers.
• Review all purchase agreements for accuracy and completeness; prepare deal sheet for submission to Project Director’s execution.
• Receive, record, and prepare deposits for submission to the escrow agent.
• Responsible for all buyer correspondence and calls.
• Assist Project Director with projects as needed.
• Communicate with buyers regarding impending closings, answer all incoming queries regarding closing requirements, and handle financial institution questions regarding needed closings information.
• Arrange times and dates for closings; set up times and dates for purchaser walk‑through in conjunction with the Customer Service Manager.
• Communicate with Attorney regarding outstanding closing issues.
• Maintain all contract files.

• Degree in Business Administration or Accounting.
• 3–5 years experience as contract administrator or closing coordinator.
• Experience in related fields.