Data and File Maintenance Coordinator

Responsibilities

This entry-level role is ideal for someone organized, accurate, and eager to learn.

• Enter and update data accurately into the internal Ad Valorem database (VAMS).
• Organize, update, and maintain paper and electronic client files.
• Scan physical documents and accurately index them in the digital filing system.
• Respond to document or data retrieval requests from attorneys and other staff in a timely and efficient manner.
• Assist with general administrative tasks as needed.
• Assist attorneys and Real Estate Analysts to prepare packages for hearings.
• Handle sensitive documents and data with discretion and in compliance with confidentiality policies.

• High school diploma or equivalent required.
• Strong attention to detail, organizational skills, and accuracy.
• Ability to work independently and take initiative in a support role.
• Must have a strong working knowledge of Microsoft Office products (Excel, Word, etc.) and advanced computer proficiency.
• Ability to work on-site, 37.5 hours per week.
• Ability to work overtime and weekends if needed.
• Ability to work in a fast-paced team environment while maintaining a professional demeanor.
• Previous experience working in a law office or with legal documentation is preferred.
• Ability to prioritize and manage multiple tasks efficiently.
• Willingness to take on new tasks.