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Executive Assistant/Accounting Specialist
Job in
Miami, Miami-Dade County, Florida, 33222, USA
Listed on 2026-07-08
Listing for:
BCA IT, Inc.
Full Time
position Listed on 2026-07-08
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk -
Accounting
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Receivable/ Collections
Job Description & How to Apply Below
We are looking to hire an Executive Assistant with strong Quick Books experience to support our growing IT services company. This role will assist with accounting, billing, administrative tasks, client communication, reporting, and general executive support. MSP or IT services experience is a plus, but not required.
The ideal candidate is organized, detail-oriented, proactive, and comfortable working in a fast-paced environment. This person must be able to manage multiple priorities, follow through on tasks, and work closely with leadership, clients, vendors, and internal team members.
Key Responsibilities:- Manage accounting-related tasks in Quick Books Online
- Assist with invoicing, billing, payment tracking, and account reconciliation
- Support accounts receivable and accounts payable processes
- Help maintain accurate client, vendor, and financial records
- Assist with executive administrative tasks and follow-ups
- Prepare reports, spreadsheets, and basic financial summaries
- Communicate with clients and vendors as needed
- Assist with software/license tracking and recurring billing updates
- Help organize internal processes, documentation, and reminders
- Coordinate with internal teams to make sure tasks are completed on time
- Support general office and operational needs as assigned
- Strong experience with Quick Books Online
- Strong administrative and organizational skills
- Proficient with Microsoft Office, Excel, Outlook, and general business tools
- Strong attention to detail and accuracy
- Ability to handle confidential information professionally
- Ability to multitask and follow through without constant supervision
- Comfortable communicating with clients, vendors, and internal team members
- Must be reliable, professional, and proactive
- MSP, IT services, or recurring billing experience is a plus
- Experience with Connect Wise, Microsoft 365, or similar business systems is a plus
- 3+ years of experience in an executive assistant, accounting assistant, billing, bookkeeping, or administrative role
- Strong Quick Books Online experience required
- Experience supporting executives or business owners preferred
- Prior experience in an MSP, technology company, or service-based business is a plus
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