Administrative Assistant

# Administrative Assistant Apply
** Job#: 3041394
***
* Job Description:

** Administrative Assistant
*
* Location:

** Miami, Florida (On-site)

Role Overview An opportunity is available for an Administrative Assistant/Coordinator to provide administrative and operational support to the Vice President of Human Resources. This individual will serve as a partner to HR leadership, managing calendars, coordinating meetings and travel, and handling confidential information. The ideal candidate has prior experience supporting HR teams or executives, thrives in a fast-paced environment, and possesses organizational skills.

Key Responsibilities
* Manage the VPHR’s calendar, schedule meetings, and coordinate travel arrangements.
* Serve as the primary point of contact for internal and external communications.
* Track and process expense reports for the VPHR.
* Prepare, edit, and distribute documents, reports, and presentations.
* Coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
* Assist with planning and execution of HR projects and initiatives.
* Maintain and update HR databases and employee records.
* Coordinate HR-related events such as trainings, workshops, and team-building activities.
* Handle sensitive information with a high level of confidentiality.
* Support onboarding and offboarding processes as needed.

Required Qualifications
*
* Experience:

** 1–3 years in an HR Coordinator, HR Assistant, Administrative Assistant, Executive Assistant, or junior-level HR Generalist role. Must have experience supporting calendars, meetings, travel, or executive schedules and handling sensitive or confidential information.
** Technical

Skills:

** Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Experience with video conferencing tools such as Zoom or Microsoft Teams.

Preferred Qualifications
* Bachelor’s degree in Human Resources, Business Administration, or a related field.
* Experience supporting HR leaders or senior executives.
* Experience with onboarding and offboarding activities.
* Experience coordinating employee engagement programs.
* Exposure to HR systems or employee records management.
* Hospitality industry experience.  
* Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
** Everforth Apex uses a virtual recruiter as part of the application process. Click  here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.

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** Everforth Apex Benefits Overview:
Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include…