Administrative Assistant-Latin-Miami

POSITION SUMMARY

Assists the Vice President and manages day to day general services for the office by performing the following duties.

Essential Functions:

which may be representative but not all inclusive of those commonly associated with this position.

• Manages the Vice President’s complex calendar, coordinates meetings, travel, and departmental schedules.
• Prepares and maintains spreadsheets tracking costs for sponsored events.
• Provides departmental support by responding to affiliate inquiries received through the general inbox.
• Assists the Vice President with tasks related to the Annual Latin Awards dinner.
• Assist department with events, and conferences by securing venues and catering, issuing invitations, coordinating speakers, and managing event budgets.
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains databases and spreadsheet files.
• Manages departmental supplies.
• Prepares and processes expense reports for the Vice President.
• Maintains regular attendance and punctuality.
• Performs other duties as assigned.
• Proof and translate documents in English and Spanish.
• Supports our BMI Core Values and cultivated a culture of diversity and inclusion.

Education: Bachelor’s Degree or equivalent preferred

Experience: Minimum 2 years administrative experience

Skills and Abilities:

• Proficient in Microsoft Excel, Word, Outlook, Teams, Zoom, Canva, and ChatGPT, as well as similar tools.
• Bilingual in English and Spanish.
• Experienced in maintaining database systems, generating reports, and working with word processing and spreadsheet applications.
• Demonstrates the highest level of confidentiality and discretion.
• Builds constructive, informative relationships with employees, management, and vendors.
• Interacts professionally with diverse employee populations and all levels of staff and leadership.
• Works independently with sound judgment.
• Maintains strong attention to detail.
• Effectively prioritizes multiple assignments to meet deadlines.
  
  Possesses strong typing and proofreading skills.