Office Manager

Job Overview

We are seeking a dynamic and detail-oriented Office Manager to oversee purchasing operations and provide direct support to our CEO. This role offers an exciting opportunity to own vendor relationships, streamline procurement processes, and help keep executive and office operations running smoothly in a fast-paced environment. The ideal candidate will bring strong organizational skills, sound judgment, and a proactive approach to both purchasing and executive support.

• Manage purchasing activities, including sourcing materials and equipment, requesting and comparing vendor quotes, and processing purchase orders.
• Build and maintain vendor relationships, negotiate pricing, and track order status to ensure timely delivery.
• Maintain purchasing records, reconcile invoices, and monitor budgets for procurement spend.
• Provide direct administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments.
• Handle correspondence, prepare documents and reports, and manage confidential information on behalf of the CEO.
• Coordinate travel arrangements and logistics as needed.
• Organize meetings and manage follow-up items to ensure priorities stay on track.
• Maintain organized filing systems for purchasing and executive-related documentation.
• Oversee day-to-day office operations, including front desk responsibilities as needed.

• Proven experience in purchasing, procurement, or executive assistant roles.
• Strong organizational skills with the ability to multitask and prioritize in a busy environment.
• Excellent written and verbal communication skills, with professional judgment in handling confidential matters.
• Experience with vendor management, quote comparison, and purchase order processing.
• Ability to work directly and effectively with senior leadership.
• Strong attention to detail and follow-through on multi-step tasks.
• Familiarity with office administration, filing, and scheduling tools.

In person

Join us as our Office Manager and become a vital part of our team! Bring your organizational skills, discretion, and initiative to support both our purchasing operations and our leadership.