Clerk Iii, Cat Team

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Miami, FL, US

Salary Range: $15.00 To $19.50 Hourly

Performs as receptionist and provides clerical support in the Corporate Administration Office.

• Education/
  
  Experience:
  
  High School Graduate
• Secretarial Training
• Two year’s experience with direct public.
• Licensure / Certification:
  Maintain current CPR certification from the American Heart Association.
• Skills / Ability:
  Dictation skills, typing skills, computer skills, interpersonal skills. Must be able to type 35 – 45 WPM. Fluent in English;
  Spanish, French/Creole desired.

• Acts as receptionist, greets and directs visitors to proper area/individual.
• Receives and routes incoming phone calls to Administration and other departments.
• Receives, opens, and routes incoming mail on a daily basis.
• Distributes outgoing mail on a daily basis.
• Makes copies and distributes appropriately.
• Scans information and distributes appropriately.
• Faxes information as requested. Distributes incoming faxes to proper area/individual.
• Ensures documentation is prepped and organized for submission to medical records and entry into Electronic Health Record.
• Enter data into the SAMIS system as required by The Children’s Trust.
• Type various activity reports, work orders, requisitions, personnel forms and similar documents as requested.
• Compose routine correspondence or selects appropriate form letter reply.
• Types miscellaneous reports/letters/flyers/and other documents as requested.
• Assists with typing, gathering, duplicating and assembling materials to be covered at various meetings.
• Prepares agendas, attends meetings, distributes agenda, takes minutes, and transcribes the minutes of the meeting into proper format within five working days of the date the meeting was held.
• Enter data into the Service Partnership internal data system on excel.
• Assists with filing and records search.
• Reports to work on time and ready to work with minimal absenteeism.
• Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.
• Participates in Performance Improvement Activities.
• Performs other duties as assigned.