Coordinator, People and Operations

Coordinator, People and Operations

The People and Operations Coordinator plays a key role in supporting day-to-day people operations with a strong emphasis on recruitment coordination and administrative execution. This position is primarily responsible for scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate, up-to-date job descriptions.

While this role partners closely with the People & Culture team, it is heavily execution-focused and operational in nature. Talent support activities represent a smaller portion of the role, with the majority of time spent ensuring recruiting processes, office coordination, and internal workflows run smoothly and efficiently.

Primary Responsibilities

Recruiting & Hiring Operations (Primary Focus)

• Schedule and coordinate candidate interviews across multiple roles and departments
• Post open positions to job boards and sourcing platforms
• Review incoming resumes and candidate profiles for baseline qualification and alignment
• Maintain and update job descriptions to ensure accuracy and consistency
• Manage candidate records and interview stages within the applicant tracking system (ATS)
• Communicate professionally with candidates regarding scheduling, next steps, and status updates
• Partner with recruiters and hiring managers to support a smooth interview process

People & Talent Support (Secondary Focus)

• Assist with basic recruiting and sourcing support as needed
• Support People & Culture initiatives and administrative tasks
• Maintain documentation related to employees and recruiting activities with confidentiality

Office & Operations Support

• Provide administrative support to executives, including calendar management for the CEO, scheduling meetings, and handling correspondence
• Oversee day-to-day office operations to maintain a clean, organized, and efficient workspace
• Coordinate office maintenance and repairs by liaising with building management and external vendors
• Implement and maintain office policies and procedures to ensure compliance with company standards
• Manage office facilities, including workspace allocation, seating arrangements, and office layout optimization
• Coordinate office moves, expansions, and reconfigurations as needed
• Prepare meeting rooms for interviews and internal meetings, including materials and technology setup
• Receive and respond to emails and phone calls as appropriate
• Greet candidates, clients, and visitors in a professional manner
• Manage office inventory and supplies
• Process invoices related to office expenses (including meals)
• Monitor office expenses and identify cost-saving opportunities
• Support general administrative needs across the organization

Qualifications

• High school diploma or equivalent required

• Prior experience in recruiting coordination, HR administration, or office operations preferred

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Excellent verbal and written communication skills

• Professional demeanor with the ability to handle confidential information

• Proficiency with Microsoft Office Suite and comfort learning ATS platforms

• Strong time management and follow-through skills

• Ability to work independently while collaborating cross-functionally