Executive Personal Assistant

Job Title
:
Full-time Traveling Executive Personal Assistant

Reporting to
:
The Principal

Location
:
Miami, FL (Downtown/Brickell area)

Hours
:
Core schedule, Monday – Friday, business hours; however, the role requires flexibility to work outside of standard working hours, with a ‘24/7 on-call’ mindset during both weekdays and weekends

Salary
: $155,000 - $175,000/year, dependent on experience; plus, a discretionary yearly adjustment and bonus

Benefits
:
Medical stipend, PTO, sick days, main federal holidays (although must be flexible to work/be on call if needed)

Travel
:
Requires extensive domestic and international travel, including on short notice

We are seeking a highly experienced Executive Personal Assistant to serve as a trusted right-hand partner to a successful entrepreneur and high-profile business owner in the music, sports, and entertainment industry. This is a dynamic and multifaceted role that requires a seasoned professional with a true 24/7 mentality, exceptional responsiveness, and the ability to seamlessly manage both business and personal affairs.

The ideal candidate will bring a high level of organization, structure, and strategic thinking to an environment that currently lacks established systems and processes. They will be responsible for creating order, managing priorities, anticipating needs several steps ahead, and ensuring nothing falls through the cracks.

The Executive Personal Assistant will oversee complex domestic and international travel arrangements, including both commercial and private travel, while expertly managing frequent changes and evolving priorities. Acting as a trusted gatekeeper, the successful candidate will communicate on the principal's behalf when appropriate, while maintaining accessibility and fostering key relationships. They will be instrumental in structuring the principal's time, helping him balance the demands of multiple businesses, family commitments, personal responsibilities, and wellness goals.

In addition to traditional executive and personal support, the role will include lifestyle management responsibilities, helping to elevate the principal's personal brand and overall presence. This includes coordinating high-touch services and experiences, ensuring a polished and professional image, and overseeing social media management. The ideal candidate is a highly organized multitasker who remains calm under pressure, thrives in a fast-paced environment, and possesses the judgment and resourcefulness to solve problems in real time.

This position offers long-term growth potential. As the principal's operations become more scalable, the role may evolve into a Chief of Staff position, with responsibility for helping build and manage a broader support infrastructure, including future Personal Assistants, Executive Assistants, and household staff. Following the completion of the principal's new home construction project, the successful candidate may also assist with staffing and establishing household operations as needed.

* Please note the below list is not exhaustive.

• Sourcing and overseeing vendors (e.g. plumbing, electricians, maintenance workers, etc.), suppliers (e.g. florists, dry cleaners, etc.), contractors (for major repair and renovation projects) and various appointments
• Maintaining excellent relationships with suppliers, vendors, etc.
• Ensuring all maintenance contracts are negotiated, documented, stored and well monitored and maintaining an up-to-date supplier list
• Good knowledge of household maintenance and servicing needs (interior and exterior)
• Oversight of all deliveries, renovation projects and general maintenance of the residence; making the principal/family office aware of any necessary repairs or purchases
• Monitoring the progress of projects, to ensure that they are being prioritized in accordance with the principal’s wishes and that outcomes are being reached in a satisfactory time scale and to the standard expected.
• Assisting with projects and research as required

• Managing email, screening, drafting, and issuing correspondence to relevant people as needed
• Liaising…