Executive Administrative Coordinator; Miami area

We are an Equal Opportunity Employer & a Drug‑Free Workplace

Job Title: Executive Administrative Coordinator

Status: Full-Time, Exempt, with full benefits

Reports To: CEO and COO

Department: Exec Offices

Pay Range: $50K to $54K depending on experience

Location: Downtown Miami Area

At YWCA South Florida, our work is urgent, meaningful, and deeply human. Every day, we advance equity, empower women and families, and help build a more just community. The impact is real—and so is the opportunity to be part of something bigger than yourself. This role sits at the center of that impact.

We are seeking an Executive Administrative Coordinator who is more than highly capable—someone who is thoughtful, intuitive, and driven to make a difference. This is a unique opportunity to work closely with executive leadership, contribute to meaningful initiatives, and play a key role in how our organization operates and grows.

The Executive Administrative Coordinator is a trusted partner to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), ensuring the Executive Office runs with focus, efficiency, and intention. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast‑moving environment.

Success in this role looks like being one step ahead—bringing clarity to complexity, keeping priorities aligned, and helping leaders stay focused on what matters most. It’s a role for someone who takes ownership, thinks proactively, and finds satisfaction in solving problems and supporting others at a high level.

Other duties may be assigned.

• Executive Support: Manage complex calendars, travel, meetings, and communications for the CEO and COO with precision and foresight. Anticipate needs and ensure leaders are prepared and positioned for success.
• Proactive Coordination: Stay ahead of shifting priorities, identify potential challenges early, and take initiative to address them. Keep work moving forward without waiting for direction.
• Communication & Relationship Management: Serve as a key liaison between the Executive Office, Board of Directors, staff, and external partners. Communicate clearly, professionally, and with diplomacy.
• Board & Leadership Support: Coordinate Board and committee meetings, including logistics, materials, minutes, and follow‑up. Support leadership meetings and organization‑wide initiatives.
• Project & Operations Support: Track key projects, reports, and organizational priorities. Support process improvements, policy updates, and internal coordination across departments.
• Confidentiality & Judgment: Handle sensitive information with the highest level of discretion, professionalism, and integrity.
• Technology & Systems: Use technology confidently to streamline processes, develop presentations, and support both virtual and in‑person operations.
• Office & Vendor Coordination: Support executive office operations, including contracts, supplies, and coordination with vendors and facilities as needed.
• Culture & Values: Contribute to a respectful, inclusive, and solutions‑oriented workplace. Reflect YWCA’s values in all interactions.

Success in this role is defined not just by what gets done, but how it gets done. The Executive Administrative Coordinator demonstrates:

• Ownership & Accountability: Takes initiative, follows through, and ensures work is completed with excellence and care.
• Anticipation & Problem‑Solving: Thinks ahead, identifies needs early, and approaches challenges with practical, thoughtful solutions.
• Judgment & Confidentiality: Exercises strong discretion, handles sensitive information responsibly, and builds trust through integrity.
• Organization & Prioritization: Manages multiple priorities with clarity and focus, ensuring the most important work stays on track.
• Communication & Diplomacy: Communicates clearly and respectfully, maintains professional relationships, and navigates complex situations with a high level of decorum.
• Adaptability & Resilience: Remains steady and effective in a fast‑paced, evolving environment; adjusts quickly while maintaining quality.
• Technology & Efficiency: Uses tools and systems…