Project Coordinator - Facilities Operations & Planning; H

Facilities Project Coordinator

The University of Miami Health System ("UHealth") Facilities Department has an exciting opportunity for a full-time Facilities Project Coordinator to work on site in Miami. The Facilities Project Coordinator provides project coordination and services related to construction projects of varying complexity, to include renovations, maintenance projects and preparation of design documents, specifications, and estimates.

Core Responsibilities:

• Assists with the development of project scopes, budgets and timelines.
• Plans and coordinates administrative tasks, to include facilitating project logistics such as scheduling meetings, conference rooms, conference calls, equipment meeting minutes, filing, and answering phones.
• Processes purchase orders, invoices, and other documents.
• Coordinates RFP, RFQ, bid submittals, and award communications activities with outside vendors.
• Advances and enforces operational procedures and best practices, ensuring staff compliance.
• Communicates and provides reports to various stakeholders detailing project progress, schedules, and spending.
• Assists with tracking of project budgets and permits.
• May be required to oversee administrative staff.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

The Project Coordinator in the Integrated Project Delivery (IPD) department provides support for construction projects of varying complexities, such as capital projects, renewals, replacements, renovations, and maintenance. Collaborating closely with project managers, internal teams, and external vendors, this role assists project managers to ensure projects are completed on time, within budget, and to required (IPD) standards.

Key responsibilities include providing administrative and logistical support, managing tasks and schedules, preparing budgets, and monitoring expenditures in Projecto. The Project Coordinator acts as the primary contact for projects, keeping stakeholders informed of progress, communicating any changes, and maintaining comprehensive documentation to ensure efficiency and compliance.

Minimum Qualifications:

• Bachelor's degree in relevant field required
• Minimum 2 years of relevant experience required
• Learning Agility:
  Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork:
  Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency:
  Skilled in using office software, technology, and relevant computer applications.
• Communication:
  Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.