Executive Assistant

** Job Description*
* One of the best-known names in cruising, Princess is the world's leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe.  We give our guests the Medallion Class experience others simply can't. The Love Boat promises something for everyone.

The Executive Assistant is responsible for providing support to the VP, Revenue Management and Performance and other Executives in administrative tasks and special projects to achieve maximum efficiency and meet department and company objectives. The Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

They will provide support in special projects and in extensive meeting and travel arrangements.  They will organize and manage small to medium events, ship visits, and presentations. They will act as the VP's point of contact for external and internal inquiries, both verbal and written.

Here's a summary of what Princess is looking for in the Executive Assistant - Princess. Is this you?

** Responsibilities:*
* Administration & Department Support:

+ Provides overall administration support to the VP, Revenue Management and Performance and additional Executives.

+ Coordinates meetings, travel arrangements, hotel accommodations and schedules, including maintaining calendars and tracking expenses.

+ Creates written and oral correspondence with accuracy and attention to detail; relays or responds to messages promptly and professionally.

+ Organizes and/or files, invoices, statements and other applicable paperwork according to department standards.
Serve as a primary point of contact for technology-related matters, partnering with IT to troubleshoot issues, coordinate equipment requests, and ensure timely resolution of technical needs.
Partner closely with fellow Executive Assistants to ensure alignment across leadership teams, share best practices, coordinate cross-functional activities, and provide seamless support for organizational priorities and executive initiatives.

Event Coordination/Management:

+ Coordinates travel, including calendaring and SSG (security) requirements.

+ Provides event coordination - calendaring, timeline and oversight of event details, including presentations, refreshments, memorabilia etc.

+ Point of contact for all visiting executives and visitors of each executive leader.

+  Coordinate and manage quarterly Town Hall meetings for assigned leaders, including planning logistics, developing agendas, coordinating presenters, and ensuring seamless execution and follow-up communications. Support employee engagement and recognition efforts by coordinating team events, initiatives that foster a positive, connected, and high-performing workplace culture.

Budget Tracking & Invoice Processing:

+ Codes all department invoices and routes for appropriate approval.

+ Tracks invoice payments and maintains budget spreadsheet for monthly forecast review with department management.

+ Sets up all department vendors in vendor maintenance system, complying with multi-step process per company policy.

** Knowledge &

Skills:

*
* + Scope:
This role will typically be challenged with balancing competing priorities and communicating effectively with all levels of the organization.

Experience with even coordination and project management is necessary.

+ Problem solving:
They will have problem solving skills, a strong sense of urgency, writing skills, and attention to detail.

+ Impact:
This incumbent will have demonstrated strong PowerPoint skills, and be able to use data, graphics and visuals to create original presentations of data, trends and conclusions from provided information

+ Leadership:
They will need to be comfortable communicating with individuals from all levels of the organization and external community and government stakeholders. The ability to maintain confidentiality is critical. They will provide service to internal and external clients in a manner consistent with the company's core values.

For all roles:

+ Knowledge:  Understanding of workplace policies and procedures / Familiarity with team collaboration tools and techniques.

+

Skills:

Strong time management and organizational skills

+ Abilities:  Ability to maintain reliable and consistent attendance / Capacity to be punctual and meet deadlines / Ability to collaborate effectively with colleagues and work as part of a team / Demonstrated professionalism in all interactions and tasks.

** Essential/

Minimum Qualifications:

*
* + Ability to prioritize and manage multiple tasks simultaneously to meet deadlines.

+ Ability to maintain high levels of confidentiality, accuracy and attention to detail.

+ Strong written and verbal communication skills.

+ Strong PowerPoint skills, including use of graphics and visual aids.

+ Proficient in the use of…