Program Assistant, University Admissions

Overview

Florida International University (FIU) is a public research university in Miami with more than 55,000 students from all 50 states and over 140 countries, offering a broad range of degree programs at undergraduate, graduate and professional levels. FIU emphasizes research, student success, economic mobility and community engagement.

To oversee general event and prospective student experience operations within University Admissions; to perform a wide variety of clerical and administrative tasks for the department; and to arrange and participate in special Admissions functions on and off campus.

• Oversee a wide range of administrative functions within the Admissions Office to support routine operations and manage special projects and events; represent the university at assigned events on campus and off campus as needed.
• Assist Admissions Administrators with planning and executing events, including university admissions events, college fairs, high school visits and other opportunities; attend events as needed; travel as needed to fill in for other Admissions staff or to represent the university.
• Serve as back-up to Academic Support Specialist as it relates to functions of the Admissions Petition and Review Committee and the Admissions Conduct Clearance Committee.
• Compile information from records and files for regular and special reports and respond to requests; prepare reports as requested.
• Manage Office of Admissions facilities at both MMC and BBC; collaborate with other units and use space and scheduling tools to manage conference and multipurpose spaces.
• Work with University Facilities, Classroom Management, Information Technology, and others to ensure assets are maintained and surplus in accordance with university policy.
• Serve as administrative liaison with students, faculty, staff, parents, alumni, vendors, and other key constituents; explain policies and procedures; answer questions; coordinate services; handle special requests or problems.
• Provide general office support: answer phones; prepare documents; maintain appointment calendars; set up meetings.
• Serve as the university's credit card user for departmental transactions and adhere to credit card policies and procedures; handle sensitive cardholder information and process credit card transactions for the department/unit.
• Stay abreast of best practices in university admissions functions.
• Perform essential duties during emergencies (e.g., hurricanes); be available to report to work as needed during university emergency closings with appropriate notification.

High school diploma or GED and five (5) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Staff

$40,000-$42,000

Begin time: 8:30 AM
End time: 5:00 PM

• Operating University Vehicles (all types)

• Research Expanded Background Check
• Driver's License Check

Current Employee:
You must log into Employee Self Service (ESS) to apply for this and any internal opportunities; track your applicant status in My Applications. To be considered eligible as an internal candidate, you must meet minimum requirements and be in good performance standing. Prepare to attach electronic copies of your resume/CV, cover letter, or other documents; combine into one attachment when possible.

Attachments should be in Microsoft Word or PDF format. This posting will close at 12:00 am on the close date.

Prospective Employee:
If you do not have an account, create one to access the system. Use a valid email for communications and track your status in My Applications. To be considered eligible as an internal candidate, you must meet minimum requirements and be in good performance standing. Prepare to attach documents as described above. This posting will close at 12:00 am on the close date.

FIU honors veterans preferences. Applicants claiming Veterans' Preference should attach a DD214 with each application. For questions, contact Talent Acquisition & Management at . More information is available at the Florida Veterans website.

Clery Notice: FIU provides crime statistics and related information; the annual security report is available online and in print at the FIU Police Department.

Pay Transparency: FIU complies with pay transparency requirements and restricts disclosure of pay information to authorized individuals as permitted by policy and law.

Notice of Non-Discrimination: FIU is an Equal Opportunity, Equal Access, and Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. Inquiries:
Office of Civil Rights,  or ocr.

Reasonable Accommodation: To request ADA accommodations, contact FIU's Office of Civil Rights at  or accommodations. Requests should be made seven (7)…