Personal Assistant

We are seeking a highly organized and proactive personal assistant to provide administrative and personal support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion.

The ideal candidate is an excellent communicator with outstanding organizational skills, a high level of accuracy, and a strong sense of ownership. This team member will be able to work well independently but also be flexible enough to be directed at times.

• Oversee the CEO's personal and business calendar, ensuring appointments, meetings, and priorities are organized and managed efficiently.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage inventory and supplies, ensuring household runs smoothly.
• Support with project management tasks, follow-ups, and reporting.
• Coordinate maintenance schedules, inspections, repairs, and improvement projects.
• Assist with personal tasks and errands to keep daily life running smoothly.
• Maintain maintenance scheduling, vehicle registrations, and transportation logistics.
• Provide ongoing project updates, assist with daily operations, and promptly address ad hoc requests.

• Handle multiple projects simultaneously within established time constraints.
• Work both independently and collaboratively within a team.
• Ability to work with vendors in a professional manner.
• Strong work ethic, reliable, punctual, practical, efficient, and honest.
• Highly organized, meticulous, detail-oriented.
• Excellent communication skills, highly responsive, fast at texting and typing on a computer.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams.
• Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail.
• Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
• Vault-like ability to maintain confidentiality and be ultra-discreet.
• Excellent command of the English language, both written and spoken. Bilingual is a plus.
• Intent to stay in the position long-term.

• Bachelor's degree
• Bilingual Russian/English
• Minimum 5 years’ related experience.
• Willingness to work occasionally on nights and weekends, as needed.

• Group Health plans
• Paid holidays
• Paid time off