Executive Assistant and Administrator

Main Purpose of the Role

The Executive Assistant and Administrator provides high quality administrative support to the VP Latin America Business Unit, manages daily office operations, and coordinates wellness programs to promote employee well‑being, ensuring a productive and engaging workplace.

• Meets and professionally interacts with visitors to the LABU Vice‑President’s office, offering hospitality and assistance.
• Controls and communicates with all parties regarding the LABU Vice‑President’s calendar for meetings and events.
• Interacts with contacts from other ZIM offices, including the Israel head office.
• Oversees daily office operations, maintains records and databases, and manages office supplies, procurement activities, and vendor relationships.
• Researches and plans all aspects of travel for the LABU Vice‑President, including schedules, visas, travel, hotels, meeting venues, and transportation.
• Handles all reimbursements and expenses for the LABU Vice‑President.
• Develops, coordinates, and promotes wellness initiatives, workshops, and employee engagement activities aligned with company objectives.
• Supports planning and execution of company events, serves as the main point of contact for wellness initiatives, and monitors, evaluates, and reports on program effectiveness.

• 10 years of work experience, with three (3) years in a similar position.
• Fluent in English and Spanish (Plus).
• Comprehensive knowledge of office practices, procedures, systems, and equipment.
• Functional knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Knowledge of organization purchasing procedures and inventory control.