Executive Assistant

Job Description

Princess is the world’s leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe. We give our guests the Medallion Class experience others simply can’t. The Love Boat promises something for everyone.

The Executive Assistant is responsible for providing support to the VP, Revenue Management and Performance and other Executives in administrative tasks and special projects to achieve maximum efficiency and meet department and company objectives. The Executive Assistant will exercise good judgment, possess strong written and verbal communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities. They will provide support in special projects, extensive meeting and travel arrangements, and organize and manage small to medium events, ship visits, and presentations.

They will act as the VP’s point of contact for external and internal inquiries, both verbal and written.

• Provide overall administration support to the VP, Revenue Management and Performance and additional Executives.
• Coordinate meetings, travel arrangements, hotel accommodations and schedules, including maintaining calendars and tracking expenses.
• Create written and oral correspondence with accuracy and attention to detail; relay or respond to messages promptly and professionally.
• Organize and file invoices, statements and other applicable paperwork according to department standards; serve as a primary point of contact for technology‑related matters, partnering with IT to troubleshoot issues, coordinate equipment requests, and ensure timely resolution of technical needs.
• Partner closely with fellow Executive Assistants to ensure alignment across leadership teams, share best practices, coordinate cross‑functional activities, and provide seamless support for organizational priorities and executive initiatives.
• Coordinate travel, including calendaring and SSG (security) requirements.
• Provide event coordination – calendaring, timeline and oversight of event details, including presentations, refreshments and memorabilia.
• Act as point of contact for all visiting executives and visitors of each executive leader.
• Coordinate and manage quarterly Town Hall meetings for assigned leaders, including planning logistics, developing agendas, coordinating presenters, and ensuring seamless execution and follow‑up communications.
• Support employee engagement and recognition efforts by coordinating team events and initiatives that foster a positive, connected, and high‑performing workplace culture.
• Code all department invoices and route for appropriate approval; track invoice payments and maintain budget spreadsheet for monthly forecast review with department management.
• Set up all department vendors in vendor maintenance system, complying with multi‑step process per company policy.

• Balance competing priorities and communicate effectively with all levels of the organization.
• Problem‑solving skills, strong sense of urgency, writing skills, and attention to detail.
• Strong PowerPoint skills and ability to use data, graphics and visuals to create original presentations of data, trends and conclusions.
• Comfortable communicating with individuals from all levels of the organization and external stakeholders; maintain confidentiality and provide service to internal and external clients in a manner consistent with the company’s core values.

• Understanding of workplace policies and procedures; familiarity with team collaboration tools and techniques.
• Strong time management and organizational skills.
• Reliable and consistent attendance; punctuality and meeting deadlines.
• Ability to collaborate effectively with colleagues and work as part of a team; demonstrate professionalism in all interactions and tasks.

• Ability to prioritize and manage multiple tasks simultaneously to meet deadlines.
• Maintain high levels of confidentiality, accuracy and attention to detail.
• Strong written and verbal communication skills.
• Strong PowerPoint skills, including use of graphics and…