Construction Administrative Assistant

Job Description Summary

We are looking for an Administrative Assistant to support our Scaffold Division in Miami, FL. The role combines field knowledge with administrative discipline.

You will be the "Command Center" for our Scaffold Department, Construction Manager, and Field Crews, ensuring accurate time-tracking, safety documentation, and labor scheduling.

• Labor & Scheduling Logistics:
  Coordinate labor schedules alongside the Construction Manager; keep lines of communication open between Sales, the Field, and our Customers.
• The "Paperwork" Pro
  :
  Manage timesheets, Job Tracker entries, and hourly reconciliations.
• Safety & Onboarding:
  Lead safety training, track certifications, and manage onboarding for new hires.
• Project Support:
  Perform estimates for labor and materials, maintain job folders, and manage logistics of job-related tools and supplies.

• Industry Context: Previous experience in scaffolding or construction is highly preferred.
• Tech Savvy: Proficient with Microsoft Office;
  Excel is essential for tracking hours and materials.
• Reliability: On-site, Monday–Friday 8:00 AM – 4:30 PM role that keeps the Miami branch moving.
• The Language Double-Threat: Bilingual (English/Spanish) is a huge plus.

• Ability to bend, squat, and lift up to 25 lbs.
• Comfortable working in an office and willing to work outdoors when required.

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life and Travel insurance, flexible spending
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards
• 12–25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day

Sunbelt Rentals is an Equal Opportunity Employer - Minority/Female/Disabled/Veteran and any other protected class.

Base Pay Range: $21.38 – 29.39 per hour. Starting rate may vary based on factors including position offered, location, education, training, and/or experience. For more information on benefits, visit

• Maintain attendance records and employee files to verify attendance and vacation.
• Prepare timesheets and time cards for hourly workers.
• Enter hours into Job Tracker.
• Reconcile hours in Job Tally.
• Confirm all hours are entered timely and correctly.
• Performs other duties as assigned by the Construction Manager.
• Maintains and communicates labor schedule in coordination with Construction Manager.
• Assist in communications between Sales, Field, and Customers.
• Performs estimates of Labor and Materials as requested by Construction Manager.
• Reviews and maintains Job Folders.
• Assist in maintaining job-related tools, supplies, and related logistics.
• Assist Dispatch and CM with transportation related activities associated with labor projects.