Practice Assistant - Corporate

Location:

Miami, FL

Practice Assistants provide high‑quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.

• Communicate effectively and professionally with clients, lawyers, and co‑workers via email, telephone, and in person; answer telephone, provide responses to routine questions, and route calls to appropriate staff.
• Arrange conference calls, greet clients, and manage related logistics.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence, forms, and documents under supervision.
• Schedule domestic and foreign travel through the Firm’s travel system, including flights, hotels, and car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure forms are prepared and submitted properly.
• Learn client‑specific billing guidelines or restrictions and apply them consistently to client invoices to ensure compliance and cost‑effective practices.
• Open, prioritize, and distribute mail (paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing when appropriate.
• Enter and manage work requests from lawyers in the Firm's workflow tool and complete them according to provided deadlines.
• Perform routine electronic and paper filing in an organized manner; photocopy, scan, compile, and distribute documents; coordinate available services from administrative departments (office services, IT Help Desk, document services, accounting, billing, records).
• Perform all file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection as needed.
• Operate independently to ensure completion of assignments, even those that are complex or require high‑level production, in an accurate and timely manner.
• Perform clerical duties for non‑legal departments as needed.
• Complete special projects and duties as assigned.

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to thrive in a fast‑paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic, with ability and commitment to maintain confidentiality.

• Bachelor's degree.
• 4‑5 years of experience supporting lawyers and paralegals with administrative or client‑related tasks preferred.

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

• Comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners.
• Life and AD&D insurance.
• Short and long‑term disability insurance.
• Tax‑advantaged accounts for health care expenses, including FSAs and HSAs.
• FSAs for dependent care.
• Health advocacy services.
• Behavioral health and counseling resources for all family members.
• 401(k) and profit sharing.
• Backup dependent care.
• Senior care planning support.
• Resources for individuals with developmental disabilities and their caregivers.
• Paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions,