Coordinator Administrative Services - Department of Institutional Research

Job Summary

Under general supervision, provides administrative assistance to the Director of Institutional Research and the Associate Vice President of Analysis and Information Management. Manages daily activities including responding to requests and inquiries and/or redirects more complex inquiries to the appropriate staff member for action. Resolves moderately complex administrative problems, independently or with others. Makes independent decisions regarding planning, organizing, and scheduling work.

Performs work that requires knowledge of administrative/office management practices.

• Provides administrative support to the Director and Associate Directors of Institutional Research.
• Provides support for the validation of BOG data on Tableau Dashboards.
• Assists and supports the submission of all board files and data requests.
• Supports the data integrity and cleanup efforts of all the board files by working with staff members of various offices.
• Instructs FIU faculty and staff on how to use the accountability fiu.edu dashboards when they call asking for readily accessible data.
• Maintains internal BOG yearly calendar.
• Arranges for and schedules appointments and meetings.
• Prepares meeting materials. Provides necessary documentation or background information for meetings.
• Prepares and distributes minutes of meetings, as necessary.
• Coordinates travel arrangements including expense reports.
• Conducts research on the internet, handles information requests.
• Performs clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls.
• Prioritizes and coordinates multiple projects. Assists with special projects.
• Performs other related duties incidental to the work described here.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Administrative

$40,000 - $50,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiantative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at  or email ocr.

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at  or accommodations. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.