Executive Assistant

Executive Assistant Skip to main content# Careers Executive Assistant page is loaded## Executive Assistant Apply remote type:
Hybrid locations:
Miami, Florida time type:
Full time posted on:
Posted Todayjob requisition :
R33899
** Job Title
** Executive Assistant
*
* Job Title:

** Executive Assistant
** Position:
** Permanent
*
* Location:

** Miami, Hybrid Model
*
* Summary of the role:

** The Executive Assistant (EA) provides high-impact administrative, operational  and business support to the Americas SVP of Solutions Consulting. This position has a key role in conducting relationships with other department and intercompany, vendors, service providers, customers, and employees. A willingness to understand the business and intercompany Departments is essential. The EA operates with the highest degree of discretion and professionalism while leveraging contemporary digital and AI-enabled tools to improve efficiency, insights and decision making.
** Responsibilities:
** Perform administrative duties for the Senior Vice President including, but not limited to:
* Analyze and prioritize emails and correspondence received, respond to or communicate the requests and matters requiring immediate attention, forwarding them to the proper group for handling
* Prepare, proofread, and distribute communications, presentations, dashboards and reports
* Work with SVP on budget for several cost centers and assist with financial reports
* Generate and maintain various organization charts and reports. Distributed as requested
* Assist SVP with following up on engagement action items with managers, customers, and/or vendors.
* Handle expense reports
* Research information as required/requested
* Use AI-powered tools to drive efficiency in the role, conduct research, synthesize information, draft communications, and create executive-ready summaries
* Assist in event functions such as monthly birthday celebrations, employee recognition, townhalls, etc.
* Respond to employee inquiries regarding policies, procedures, and programs in coordination with P&C
* Assist with the encouragement of employees’ accurate timesheet completion and other administrative tasks to support monthly Accounting closings
* Support Marketing with annual User Conference and request orders of supplies (such as apparel for staff)
* Coordinate procurement and create Purchase orders as required
* Maintain and improve process documentation; identify opportunities for automation and continuous improvement
* Ensure ethical, secure, and compliant use of AI and data in line with company policies
** Requirements:
*** BA or BS degree in Business Administration, or equivalent 2+ years of experience
* Preferred:
Executive Assistant/Administrative Professional Certification (e.g., CAP ), PACE ), ACEA) or equivalent
* 2+ years experience working for a senior level executives with administrative and analytical experiences.
* Ability to maintain confidential information and work with discretion.
* Independent: ability to work with little to no supervision.
* Highly detail oriented.
* Excellent communication skills both verbal and written.
* Proficiency with MS Office (Excel, Word, PowerPoint, Copilot)
* Demonstrates professional demeanor, ability to work well with executives and business visitors
* Good time management skills.
* High proficiency in organizational and very analytical skills.
* Ability to multi-task and prioritize projects
* Coordinate projects within the departments
* Proficiency using AI tools for research, summarization, drafting, and productivity
* Experience creating or configuring simple AI agents/automation (e.g. workflow automation, task bots, reporting assistants)
* Strong organization and self directed skills are necessary to coordinate day-to-day activities and multi-departmental reporting relationships.
* With time, Establish a general high-level understanding of the business and of the department as well as being a subject expert assisting various other divisions.
* Reliable, discrete and trustworthy in order to handle sensitive material.
* Spanish speaking skills a plus
** This is a hybrid position and would require you to be in our Miami office 50% of the time.
**** Working at Amadeus, you will find*
* ** A critical mission and purpose** - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.
** A truly global DNA** - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
** Great opportunities to learn** - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
** A caring environment** - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
** A complete rewards offer** - Amadeus provides attractive remuneration packages, covering all…