Legal Administrative Assistant

Posted Thursday, June 4, 2026 at 4:00 AM

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Carlton Fields is seeking an Appellate Litigation Legal Administrative Assistant for its Miami office.

Qualified candidates will have a minimum of five years of appellate litigation experience. The candidate must have knowledge of appellate rules and filing requirements (preparation of notices, motions, petitions and briefs). The candidate must also understand district and circuit court rules and protocols. This position will support Shareholders and Associates in a busy downtown office.

Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel, Outlook, and electronic document management systems. Experience with iManage is preferred.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading, revising, and filing documents
• Calendaring of Court deadlines
• Scheduling of travel, appointments, and maintenance of calendars
• Maintenance of files and records
• Submission of in-take and Conflicts requests
• Time entry and client billing
• Provision of assistance to other assistants and attorneys if necessary
• Coordinate preparation of motions and briefs, including assembly of exhibits, filing, and service
• Additional duties as assigned.

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please  to view the EEO is The Law poster and supplement. We also participate in the E-Verify program.

As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing  When contacting us, please provide your contact information and state the nature of your accessibility issue.

We will only respond to inquiries concerning requests for reasonable accommodation.