Office Assistant

Description

We are seeking a seasoned Administrative Assistant with years of office administration experience to support daily operations in Coconut Grove, Florida. This contract-to-permanent role is ideal for a proactive, polished professional who can manage executive support functions, coordinate office operations, and maintain clear communication across internal teams and external partners.

Responsibilities

+ Serve as a central point of contact for executives, employees, clients, vendors, and outside partners.

+ Manage executive calendars, schedule meetings, and resolve scheduling conflicts.

+ Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.

+ Prepare, review, and reconcile expense reports and support accounts payable records.

+ Monitor office supplies and replenish inventory, refreshments, and workplace essentials.

+ Draft, edit, and organize correspondence, presentations, and business documents.

+ Take meeting notes, track action items, and distribute follow-up information as needed.

+ Track property-related projects and provide status updates to stakeholders.

+ Arrange office maintenance, repairs, and support certification or renewal requirements.

+ Provide reception and general administrative support to executives and the broader office team.

Requirements

+ 6+ years of experience in office administration, office management, executive support, or administrative support within a professional business environment.

+ Strong experience managing calendars, communications, and multiple competing priorities with accuracy, professionalism, and discretion. .

+ Hands-on experience ordering, organizing, and maintaining office supplies, refreshments, and shared workplace inventory.

+ Familiarity with expense reporting, invoice processing, and accounts payable support.

+ Strong written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, vendors, and external partners.

+ Experience providing front desk, reception, or general office support in a service-oriented environment.

+ Proficiency in standard office software and the ability to prepare professional correspondence, reports, and business documents.

+ Strong organizational and follow-up skills, with the ability to manage maintenance requests, administrative projects, and deadlines efficiently.

+ Bilingual Spanish is a plus.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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