Office Assistant - Department of Counseling & Psychological Services

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Provides clerical support to the office and front desk of Counseling & Psychological Services (CAPS)/ Victim Empowerment Program (VEP).

• Greets clients personally and by phone, takes messages, schedules appointments, and sends text and/or calls for appointment reminder as appropriate.
• Manages check in/check out of electronic devices, such as iPads, for student's completing electronic form.
• Maintains consultation records, filing room, supply room, and other record keeping including shredding expired records.
• Scans, duplicates, xeroxes, and distributes materials.
• Assists with scheduling and confirming all appointments.
• Types correspondence, distributes mail/e-mail, reports and forms from drafts, notes or oral instructions for administrators.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. May handle cash or check transactions as needed.

High school diploma or GED; OR an equivalent combination of relevant education and/or experience.

• Clerical experience.
• Working knowledge of Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint).
• Electronic health records (EHR)/Electronic medical records (EMR) experience.
• Experience and/or knowledge of handling information of sensitive and confidential nature.

• Staff

$34,000 - $35,000

• Begin time: 8:30 AM
• End time: 5:00 PM

• Required to spend 50% or more of time operating a computer

• Expanded Background Check
• Fingerprinting Check

• Ability to work flexible hours as needed.
• Shift may vary according to departmental needs.
• Travel to FIU Campus

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling .

For additional information on Veterans' Preference, visit http://(Use the "Apply for this Job" box below)..

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: .

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a…