Security Support Administrative Specialist

Job Purpose

The Security Administrative Specialist is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the school. In addition, the SAS is responsible for providing directions in ensuring a safe and secure learning and work environment for students, faculty, staff, and visitors to the school campus, while also providing input regarding safeguarding the security of company assets.

• Effectively supports Principal and promotes positive school culture and assists as directed with the daily arrival and dismissal of students, including parent pick-up.
• Evaluation Criteria:
  • Consistent high standard of professional conduct.
  • Formal and informal observations of facility by Principal.
  • Demonstrated modeling of appropriate company image and school culture.
  • Displayed professionalism in written and oral communication skills when interfacing employees, students, family members, and community leaders.
  • Performance of clerical related duties such as photocopying, faxing, filing, and collating.
  • Demonstrated ability to organize and prioritize large volumes of information and complex activities (i.e., management staff meetings, travel itineraries, professional conferences, and school departmental initiatives).
  • Established, updated, and maintained filing system.
  • Formal observation during arrival and dismissal by Principal to ensure all policies and procedures are followed.
  • Observation of arrival for evidence that every opportunity is taken to build sound working relationships with students and provide a welcoming atmosphere during arrival.
• Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.
• Evaluation Criteria:
  • Demonstrated ability to speak with potential students and parents concerning enrollment.
  • School meets or exceeds FTE enrollment goals.
  • Observation of respectful and professional interaction with visitors while adhering to campus and company policy relating to visitors on campus.
  • Completed E-Rate and Meal Benefits forms.
• Accurately manages personnel and payroll processes for all staff.
• Evaluation Criteria:
  • Processes and maintains hire packets and benefits information for all new employees.
  • Accurate reconciliation of daily Staff attendance with missing punches/times corrected.
  • Accurate daily employee absence report submitted to Principal in timely manner.
  • Monitors early /late leave and sick/vacation leave time with notification to Principal and affected staff as well as appropriate payroll adjustments for employees out of time.
  • Collects and files Absence/Early Leave/Tardy forms - review of personnel files.
  • Additional Pay requests approved and submitted by established deadlines.
  • Accurate payroll reviewed each pay period and submitted for processing.
  • Payroll files for all employees are accurately maintained.
  • Cordial and professional relationship maintained with the corporate Payroll Department.
• Efficiently manages budget and school-based funds.
• Evaluation Criteria:
  • Accurate and up to date budgeted funds requests and receipts.
  • Timely submission of monthly report of deposits and expenditures.
  • Efficiently purchases, manages and distributes bus passes.
  • Accurate, up to date inventories of school/office supplies.
  • Accurate and up to date records of grant expenditures receipts and inventory.
  • Accurate and up to date vendor (i.e., snack / soda machines) funding log.
  • Accurate and up to date test Reimbursement Reports.
• Assists the Principal with safety procedures and drills, according to school policies and procedures.
• Evaluation Criteria:
  • Evidence that all safety procedures and drills are adhered to, according to school policies and procedures
    - Walkthrough of facility, review of Campus Emergency Plan.
• Manages the collection, storage, and discard of confiscated items from students as directed, according to school policies and procedures.
• Evaluation Criteria:
  • Evidence that confiscated items are collected, stored, and discarded, according to school policies and procedures
    - Observation of arrival, review of documentation and handling of confiscated items.
• Provides assistance as directed with the training and assignment of contracted uniformed police and security officers, as needed and according to school policies and procedures.
• Evaluation Criteria:
  • Documentation of assistance with training and assignment of contracted uniformed police and security officers
    - Sign in sheets and training agendas.
• Provides assistance in training school staff, as requested, in crisis prevention and other approved school policies and procedures utilized to address and control student violence and aggression.
• Evaluation Criteria:
  • Documentation of assistance in training school staff, as requested, in crisis prevention and other approved school policies and procedures utilized to address and control student violence…