Executive Administrative Assistant

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Full Time Clerical Miami, FL, US

14 days ago Requisition

DO WHAT YOU LOVE!

Unique Vacations, Inc.

-- an affiliate of the worldwide representative Sandals Resorts
and Beaches Resorts -- is seeking a forward-thinking Executive Administrative Assistant
to join its remarkable Miami-based, in-house team.

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.

We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark.
When you do what you love, you will be empowered to create the future that you want!

Under the direct supervision of the Executive Vice President of Sales and Industry Relations this position provides administrative duties for the Executive Vice President of Sales and Industry Relations and office support for the department. In addition to typing, filing, and scheduling, perform duties such as preparing reports and financial data, coordination of meetings, travel arrangements and conferences, screening and fielding calls, managing calendars, and working on special projects.

This individual requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors. The Executive Administrative Assistant must be detail oriented, accurate, and able to act autonomously with minimal supervision. This position requires a high level of attention to detail and follow-up on action items and tracking/meeting deadlines.

Professionalism is one of our Values and expected of every employee, and particularly for this role.

In addition, he/ she is also responsible for answering non-routine correspondence and assembling highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.

This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. The

successful candidate will have excellent customer service skills and be outcome oriented. The ability to work in a fast-paced environment with strong time- management skills, attention to detail, ability to prioritize and strong problem skills are essential. This individual must be able to manage sensitive information with the highest degree of integrity and confidentiality.

• Acting as liaison between EVP and other staff
• Arrange EVP’s travel schedule (including air, hotel, car rental)
• Reads and routes incoming mail for EVP.
• Answers and screens EVP and other Sales Team telephone calls
• Prepare Agency Profile Briefs for EVP
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at EVP’s request.
• Draft and send Letters as needed.
• Assist with various Sales functions.
• Organize events (Breakfasts, Luncheons, and Dinners)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may…