Senior Executive Assistant to the CEO

We are seeking an exceptional Senior Executive Assistant to the CEO to serve as a trusted partner to the CEO of a rapidly growing company. This is an opportunity for an experienced executive professional who wants to become a trusted partner to a CEO and play an important role behind the scenes of a growing organization.

This is not a traditional administrative role. We are looking for a highly intelligent, experienced, organized, resourceful, and exceptionally driven individual who can operate at the pace and standard of a CEO managing a growing organization, an expanding C-suite, multiple priorities, frequent travel, and a demanding schedule.

The right candidate will become an extension of the CEO—helping manage time, priorities, communication, information flow, meetings, travel, follow-through, and the many moving pieces surrounding the Office of the CEO.

This individual must be a big-picture thinker and a detail-oriented executor: someone who can anticipate what is needed before being asked, solve problems independently, maintain absolute discretion, and consistently bring structure and clarity to a fast-moving environment.

Above all, this person should make the CEO more organized, more prepared, more focused, and more effective.

• Own and manage a complex and constantly evolving executive calendar.
• Prioritize meetings and commitments based on business importance, urgency, and CEO priorities.
• Protect the CEO’s time and ensure it is allocated to the highest-value activities.
• Anticipate scheduling conflicts and resolve them proactively.
• Build appropriate preparation, travel, thinking time, and follow-up time into the calendar.
• Ensure the CEO knows where to be, when to be there, who will be present, and what needs to be accomplished.
• The expectation is not simply to manage the calendar, but to manage the CEO’s time as a strategic resource.
• Serve as a key communication and coordination point between the CEO and senior leadership team.
• Coordinate meetings and communication with C-suite executives and other senior leaders.
• Ensure important requests, decisions, and information reach the CEO efficiently.
• Track key commitments and follow-ups coming out of leadership discussions.
• Help ensure executives are prepared for meetings with the CEO.
• Maintain visibility into important deadlines, deliverables, and decisions requiring CEO attention.
• Follow up respectfully but persistently when commitments or information are outstanding.

• Ensure important meetings are purposeful, organized, and productive.
• Prepare agendas, briefing materials, reports, presentations, and relevant background information.
• Understand the purpose and desired outcome of meetings before they occur.
• Capture key decisions, action items, owners, and deadlines when appropriate.
• Track follow-ups and ensure commitments do not disappear after meetings.
• Identify issues requiring CEO attention and surface them proactively.

• Help create structure around a high-volume flow of communication.
• Assist with monitoring, organizing, prioritizing, and flagging important emails.
• Identify urgent matters requiring immediate CEO attention.
• Help draft and coordinate executive correspondence when requested.
• Maintain appropriate follow-up systems so important communications are not missed.
• Understand which matters require the CEO personally and which can be delegated or redirected.

• Manage executive travel seamlessly from beginning to end.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, reservations, meetings, and detailed itineraries.
• Anticipate changes and solve travel problems quickly and calmly.
• Ensure the CEO has all necessary information, confirmations, documents, contacts, and logistics before departure.
• Remain available when necessary to resolve issues during travel.
• Travel should feel effortless to the CEO because the details have already been anticipated and handled.

• Create and maintain systems that bring structure to a highly dynamic schedule.
• Maintain CEO priority and…