Training Scheduling Administrator

Join Atlas Air Worldwide. Move the World with Us!

At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70 countries. As a leader in outsourced aviation logistics, we're built on a foundation of safety, service excellence, integrity, innovation, teamwork, and responsibility. With over 30 years of history, a modern all-Boeing fleet, and nearly 5,000 teammates collaborating across operations, technical, and corporate functions, we're driven by purpose.

If you're ready to grow, innovate, and help us deliver excellence every single day, you belong here.

Position Summary: The Training Scheduling Administrator is responsible for the planning, coordination, and execution of all crew training events to ensure compliance with Federal Aviation Administration (FAA) regulations and company policies. This role plays a critical part in administering training schedules, managing training bidding systems, and ensuring that Flight Crew, Instructors, and contract Flight Attendants receive the necessary training to remain qualified for duty.

The position requires strong analytical skills, scheduling expertise, and the ability to collaborate across multiple departments to maintain an efficient and cost-effective training schedule.

Values and Behavioral Standards: To ensure the effective communication and application of company values and behavioral standards, as stated in our company "Code of Conduct" policy, and to respond appropriately in the event of any known departure.

Major Job Accountabilities:

• Track and document crew member training progress to ensure timely completion of required programs and alignment with FAA regulations (FARs), collective bargaining agreements (CBAs), and company policies, analyzing and resolving complex scheduling conflicts when necessary.
• Optimize and execute comprehensive training plans to balance cost-efficiency, crew availability, and operational demands.
• Perform daily updates and audits in Airline Information Management System (AIMS) to maintain schedule accuracy.
• Generate and analyze training reports, tracking ground and simulator training completions and upcoming expiries.
• Resolve de-qualification issues to ensure all crew members remain legal for training and flight assignments.
• Maintain classroom and simulator schedule.
• Monitor training flow and instructor utilization to meet certification and qualification timelines.
• Ensure Training Instructors and Check Airmen meet the necessary qualifications to instruct in all training assignments conducted, including full-flight simulators, fixed-based simulators, classrooms, and emergency equipment training.
• Administer and maintain the training bidding system, ensuring accuracy and efficiency.
• Participate in scheduling forecasts with Manager, Training Scheduling and the Director of Training Center Administration to anticipate training needs.
• Coordinate with Crew Scheduling, Training Records, Training Center Operations, and other departments to align training needs with operational requirements.
• Collaborate with external vendors to secure the necessary resources for training.
• Provide real-time updates on crew training progress, availability, and certification status.
• Ensure crew member training notifications are accurately communicated through AIMS and internal systems.
• Interface with training scheduling team, Atlas Instructors and Check Pilots, and other departments to ensure accurate and efficient training scheduling.
• Identify and implement process improvements to enhance scheduling efficiency as directed by the Manager, Training Scheduling, Director, Training Center Administration, or their designees.
• Assist in special projects as assigned by the Manager, Training Scheduling or Director, Training Center Administration.

Qualifications:

• Minimum 2-4 years of experience in airline scheduling, training coordination, or related field.
• Experience using crew management software (AIMS preferred).
• Minimum Bachelor's degree or equivalent years of experience is required.
• Strong knowledge of FAA regulations (FARs) related to training and flight crew requirements.
• Understanding of Atlas Collective Bargaining Agreements (CBA).
• Ability to analyze complex scheduling issues and develop practical, compliant solutions.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and scheduling tools.
• Strong organizational, analytical, and problem-solving skills.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work effectively in a fast-paced, high-stress environment.
• Detail-oriented with the ability to prioritize multiple tasks and meet deadlines.
• Strong teamwork skills, with the ability to collaborate across departments.

Special Demands:

Must be flexible and available to work various shifts, including weekends and holidays, as required by a 24-hour operations environment.

#GH19 #LI-20

Applicants must be legally authorized to work in the United States. This position is not eligible for…