Office Manager

Position Summary

The Office Manager is responsible for overseeing the daily administrative operations of the management office and providing administrative support to management, the Board of Directors, residents, employees, vendors, and contractors. This position requires strong organization, attention to detail, confidentiality, professionalism, and the ability to manage multiple responsibilities simultaneously.

• Manage the day-to-day administrative operations of the management office.
• Maintain office supplies, equipment, copier/printer services, files, records, and administrative systems.
• Maintain accurate and up-to-date resident, owner, vendor, employee, and Association information.
• Process and assist with payroll administration through ADP, including reviewing timecards, employee hours, PTO, and payroll-related discrepancies.
• Assist with Accounts Receivable, including maintenance fees, special assessments, payment records, delinquency follow-up, and account documentation.
• Prepare and coordinate unit sale and lease packages for management and Board review and approval.
• Prepare and maintain construction and renovation packages, including contractor documentation, insurance certificates, licenses, permits, and required forms.
• Track the status of sales, leases, renovations, construction projects, and other administrative matters.
• Prepare professional emails, letters, notices, memorandums, forms, reports, and other Association communications.
• Provide administrative support for Board meetings, including preparing meeting materials, reports, documentation, and approval packages.
• Maintain organized electronic and physical filing systems and ensure records are properly retained and accessible.
• Assist with vendor and contractor administration, including maintaining required documentation and contact information.
• Provide professional administrative assistance to residents, owners, agents, contractors, and vendors.
• Coordinate with management and other departments to ensure administrative tasks and requests are completed timely and accurately.
• Assist with special projects, property-wide initiatives, inspections, audits, and other management needs.
• Maintain confidentiality of resident, employee, financial, Board, and Association information.
• Perform other administrative and operational duties as assigned by management.

Directly or indirectly supervise associates within the assigned property.

• Schedule:
  
  Monday to Friday 8am - 5pm

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

$54,000 annually

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Candidates who require an alternative selection process or a  reasonable accommodation , as defined under applicable disability laws, may make a request through our designated contact channel national

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national; we will respond in accordance with Local Law 144, within 30 days.